Manager - PAMG

Purpose/Objective

To coordinate financial activities related to construction projects between Assets (project sites) and the Head Office (HO) by liaising with project teams, financial departments, vendors, and subcontractors to facilitate accurate budgeting, financial reporting, cost tracking, vendor payment tracking, and cash flow management Also to develop & maintain integrated E-P-C based schedule management system, reporting management system, variance identification - control management system & management information system in order to complete projects on time, cost & quality .

Key Responsibilities of Role

1. Schedule Management System - Assist to set up tasks & sub-tasks for Engineering, Procurement & Construction of project in consultation with concerned team members of the discipline. - Assist to identify timeline, interfaces, inter-dependability of activities based on mode of execution, contractors & consultants involved in the project. - Assist to develop integrated master schedule in primavera for projects capturing all activities, duration, relationship etc. to reflect the project critical path, completion of different milestone, overall project duration. - Assist to capture actual execution progress in schedule in order to identify variance from the baseline & problem areas. Circulation of information to concerned team for corrective action. - Monitoring of project critical path based on actual project progress & circulation of information related to new activities included in critical path. - Consultation with the concerned teams to determine alternative course of action for recovery of slipped schedules & modification of schedule accordingly. - Ensure the implementation of company laid systems /processes including documentation of DPR, WPR, MPR, Reconciliation reports, Quality reports, safety reports etc. Regular follow up & monitoring of reports being received from concerned team, collation of information & submission of summary report to Project Head in prescribed format. 2. Control Management System - Early engagement with concerned teams & identification of Project Deliverables in accordance with project timetable. - Preparation & circulation of communication matrix. - Close monitoring of actual project progress, assessment of status of deliverables. Circulation of deviations for corrective measure along with information to Project Head. - Ensure tracking of ordering, purchase of raw material & manufacturing of procurement items for timely supply at site - Understanding of documentation requirement based on Project scope & ensures compliance of the same. - Understanding of interfaces among various discipline, contractors & consultants & ensure appropriate interface management plan is worked out & implemented. - Preparation of project cash flow requirement. Monitoring of bills submitted by different contractors, coordination with concerned execution team, CAD, Finance & ABEX team for timely processing & release of payments. - Ensure capturing of all change requests & application of change management process to identify schedule & cost impact of changes, acceptance or rejection of change request, recoding & implementation of accepted changes. - Regular interaction with all concerned team, capturing & recording of critical issues & events. Presentation of critical issues to Project Head for analysis, finalization of action path & responsibility. Monitoring of implementation of required actions for critical issues. - Ensure implementation of proper project closure & handing over procedure. 3. Ensure capturing of all project progress data, Evaluation of project schedule & cost progress, identification of problem areas & critical issues, analysis of critical path & constraints. Develop & maintain periodic status report of project to keep management informed on project progress. 4.Budgeting and Financial Reporting - Prepare regular financial reports, statements, and dashboards to communicate project financial performance and key metrics to stakeholders. - Collaborate with finance teams to ensure accuracy, timeliness, and relevance of financial reporting. Track budget performance, identify the variances, and come up with recommendations to improve budget utilization and resource allocation - Foster positive relationships with project stakeholders, finance teams, and other departments to facilitate effective communication and collaboration. 5. Cost Tracking and Analysis - Keeping track of the project costs, expenses, and commitments, and analyze cost data to identify trends, deviations, and opportunities for cost optimization. - Assess project profitability and support decision-making by conducting financial analysis and scenario modeling. 6.Vendor and Contractor Payment Tracking - To ensure compliance with contractual agreements and project timelines by monitoring and tracking vendor and contractor payments. - To process invoices, verify payments, and resolve any financial discrepancies by coordinating with procurement and finance teams 7.Cash Flow Management - Manage project cash flows by forecasting income and expenses, monitoring payment schedules, and optimizing cash flow efficiency. - Developing strategies to mitigate risks and maximize liquidity 8. Risk Management - Assessing the construction projects for financial risks and collaborating with project teams to develop mitigation strategies and contingency plans. - Monitor financial indicators, market trends, and regulatory changes to anticipate and address potential risks and challenges

Technical Competencies

Knowledge of various types of planning approaches.,Prior experience of successful coordination in similar role,Proficiency with financial software and tools (e.g., Excel, ERP systems),Strong financial acumen and analytical skills alongside excellent communication skills,Updated with latest project management practices,Updated with latest technologies and software in planning & controls

Qualifications and Experience

- B.E. (Civil) with first class from reputed organization Certification in Primavera Project Planner or work experience of minimum 7 years in the same.\ - Minimum 7-8 years of experience as planning & control engineer of multi discipline project. - Postgraduate in project management from NICMAR or equivalent institution is an added advantage. - Prior experience in execution of Residential buildings preferred