Manager - Company Secretary (UMPESL)

KEY PURPOSE

1. To ensure that the Company adheres to all statutory and secretarial requirements under the provisions of the Companies Act, 2013, Stock Exchange Listing Agreement, SEBI Regulations and Secretarial Standards.

2. To act as a point of communication between the Board of Directors, Executive Management team, Company Shareholders, and with Holding Company, as and when required.

Key Deliverables

Compliance & Secretarial

• Lead the Company Secretarial function of one of the material subsidiary of the Company.

• Assist the Chairman and the Board to ensure good governance and compliance with the requirements of Companies Act and Secretarial Standards.

• Support the Chairman in ensuring that the Board functions efficiently and effectively

• Facilitate good communication between the Board, Committees, Senior Management and Shareholders

• Analyse secretarial and legal issues, compare and identify the best practices for the organization. • To take responsibility for finalizing the Annual Calendar Plan for Board and Committee Meetings, circulation of Agenda and Board Notes to the Directors in good time before the Meeting/s, prepare and circulate draft Minutes of Board/Committee Meetings. Finalise the Minutes with the approval of Chairman of the Board and respective Board Committees.

• To finalise the Agenda and Board Notes for Board Meetings.

• To assist in secretarial work and compliance of Stock Exchange / SEBI Regulations applicable to the listed holding company.

• To ensure safe custody of Minute Books and other Statutory records/Registers as required to be maintained under the Companies Act, Listing Regulations and also retrieval of old records with ease.

• Liaise with external Regulators, Advisers including lawyers, Auditors and Consultants.

• Develop and oversee the systems that ensure that the Company complies with SEBI – Insider Trading Regulations, including maintenance of Structured Digital Database.

• Ensure proper arrangement for payment of the dividend to the shareholders and payment of TDS to Government within prescribed time, issue of TDS Certificate to concerned shareholders for dividend; to Directors for sitting fees and commission.

• Assist Finance team and Corporate Communication in finalizing the Annual Report of the Company and ensure timely dispatch of the same to the shareholders.

• Maintain cordial relations with the shareholders and provide efficient services to the Shareholders at the time of General Meetings. Voltas Human Resources document for internal circulation only

ESSENTIAL ATTRIBUTES

• ACS/FCS Membership of Institute of Company Secretaries of India with 12 years of experience

• Excellent interpersonal communication at all levels (verbal and written).

• Attention to detail and a well-organised approach to work

• Ability to prioritize work and perform under pressure

• Problem solving and analytical skills – Solution Provider.

• Ability to multi-task and meet deadlines.

• Ability to cope with high levels of responsibility and with confidential matters.

• Ability to work well within the team. Also develop a robust team to function independently.

• A high level of professionalism at all times.

• Computer Literacy.

REPORTS TO

Head of Company Secretary