Lead Consultant - Donor Documentation and Compliance (Contractual)

Reports to:

Job Overview:

Job Responsibilities

• NGO Proposal & Budget Coordination:
• Share proposal and budget templates with NGO partners.
• Draft key NGO documents including Project Proposals, Budget Sheets, NGO Due Diligence Documents, Recommendation Letters etc
• Ensure consistency across all documents with respect to formatting, logos, spell check, and branding guidelines.
• Track and manage timelines for submission and revisions of proposals and budgets.
• Revise proposals and budgets based on feedback from internal/external stakeholders.
• Donor Documentation & Communication:
• Coordinate with UWM Finance to Inform them about new grants., create and update ERP Grant IDs, Release 80G Receipts, Share receipts with UWM grant manager
• Keep Grant Manager and relevant team members informed on due diligence and financial matters.
• Draft and issue MOUs, Grant Request Letters (GRLs), and related documents for both UWM and NGO sign-off.
• Validate critical information in donor-facing documents Grant amounts, Project name, Final sign-off by Department Head
• Financial Monitoring & Reporting:
• Track, Check and report on NGO fund utilization Monthly and Quarterly Bills, Bills Tracker, Utilization Reports (URs), Utilization Certificates (UCs)
• Consolidate financial data and ensure donor reporting requirements are met.
• Coordinate and process Project Change Requests (PCRs), Addendums, and Revised Budgets as needed.
• Update URs and UCs according to any changes made under Addendums.
• Audit & Compliance Support:
• Assist the Grant Managers to facilitate coordination between audit teams and implementing partners.
• Track audit outcomes and action items for continuous improvement.
  

Profile Requisites

• Graduate/Postgraduate in any stream preferably from social sciences background, demonstrable experience in programme implementation, monitoring
• Ability to meet deadlines and work in teams collaborative
• Strong coordination skills.
• Attention to detail with strong documentation and formatting skills.
• Financial acumen for basic budgeting and fund tracking.
• Proficiency in MS Office, especially Excel and Word
• Ability to manage multiple stakeholders and timelines effectively.
• Understanding of NGO operations and donor compliance.
• Organised, process oriented and with a diligent mind-set
  

Remuneration -