Junior Manager / Asst. Manager For Administration Department

Hi,

Job Description: Junior Manager / Asst. Manager Administration

Location: Shendra MIDC, Chhatrapati Sambhajinagar (Aurangabad)
Industry: Pharmaceutical Manufacturing
Position: Junior Manager / Asst. Manager Administration

Exp 10 to 15 yrs

Education Any Graduate or Post Graduate / MBA

Key Responsibilities:

1. GMP Compliance & Plant Housekeeping

• Lead and manage housekeeping operations in compliance with Good Manufacturing Practices (GMP) across the plant, including production, warehouse, and office areas.
• Develop, implement, and maintain GMP-compliant cleaning protocols for all areas of the plant.
• Conduct regular inspections to ensure cleanliness and hygiene standards are maintained.
• Ensure audit-ready documentation of all cleaning activities and housekeeping reports for internal and external audits (USFDA, WHO, MHRA, etc.).

2. Vendor & Service Management

• Manage relationships with vendors for housekeeping, canteen, pest control, bus services, and guest house.
• Develop and monitor Service Level Agreements (SLAs) and KPIs to track vendor performance and service quality.
• Ensure services are provided on-time, cost-effective, and within the set budgets.

3. Canteen & Pantry Operations

• Oversee canteen operations, ensuring food safety, hygiene, and staff satisfaction.
• Maintain inventory control for pantry supplies, ensuring proper stock levels and reducing wastage.
• Manage the budget for pantry materials, grocery procurement, and canteen expenses to ensure compliance with financial guidelines.

4. VIP & Guest Management

• Ensure timely and efficient arrangements for VIPs and guests, including transportation, accommodation, and meeting spaces.
• Ensure high standards of hospitality and guest services are maintained during visits.
• Manage special requests and provide a seamless experience for VIPs and guests.
• Ensure auditors logistics (transport, accommodation, meals) are smoothly handled and their requirements are met.

5. Cost Management for Administrative Services

• Company Bus: Oversee transportation services, including company bus operations, fuel management, and vehicle maintenance, ensuring costs stay within budget.
• Guest House Management: Manage operations of the company’s guest house, including booking, maintenance, and cost control.
• Pantry & Grocery Expenses: Oversee grocery procurement, ensuring cost control and adherence to the pantry budget.
• Company Car Maintenance & Fuel: Monitor and manage vehicle expenses for company cars, ensuring maintenance and fuel costs stay within allocated budgets.

6. Cleaning & Sanitation Compliance

• Ensure regular cleaning of high-risk areas (production zones, warehouses, laboratories, etc.) to comply with GMP standards.
• Ensure staff training in GMP-compliant cleaning procedures, focusing on preventing cross-contamination.
• Implement and maintain cleaning schedules, ensuring all areas are cleaned according to regulatory guidelines.

7. Documentation & Reporting

• Maintain accurate records of cleaning activities, vendor performance, and cost management for administrative services.
• Prepare and submit monthly reports on housekeeping, vendor performance, and budget adherence to senior management.
• Ensure all documentation is audit-ready and aligned with internal and external audit requirements.

Key Performance Indicators (KPIs):

• Housekeeping Compliance: 100% adherence to GMP standards across all plant areas.
• Audit Compliance: 100% audit-ready housekeeping and cleaning documentation.
• Vendor Performance: on-time, cost-effective service delivery from vendors.
• Cost Control: for company bus, guest house, pantry, and vehicle maintenance.
• Canteen Satisfaction:
• VIP/Guest Satisfaction:
• Pest Control Effectiveness:
• Travel & Auditor Satisfaction
• Cleaning Frequency:
• Waste Reduction: Achieve 10% reduction in pantry material wastage annually.
• Inventory Management: Maintain zero stockouts of pantry supplies and housekeeping materials.

Required Skills & Experience:

• Experience: Minimum 10-15 years in administrative and facility management roles within a pharmaceutical or manufacturing environment.
• GMP Knowledge: In-depth understanding of Good Manufacturing Practices (GMP) and related regulatory standards (USFDA, WHO, MHRA).
• Vendor Management: Proven experience managing third-party vendors for housekeeping, canteen, pest control, and transport services.
• Cost Control: Strong experience in budgeting, cost optimization, and expense tracking for administrative services.
• Cleaning & Housekeeping: Hands-on experience managing cleaning activities in a regulated environment.
• Leadership: Strong leadership and team management skills, with the ability to train and mentor staff.
• Communication: Excellent communication skills, with the ability to interact effectively with internal teams and external vendors.

Educational Qualifications:

• Bachelor’s degree in any discipline (preferred B.A., B.Com, or B.Sc., MBA).
• Additional certifications in Facility Management, or Hospitality Management are a plus.
• Prior pharmaceutical industry experience is highly desirable.

Interested candidate can share their updated profile on email id - amrutar@harmanfinochem.com