IT Purchase Executive

Purchase Executive

Key Responsibilities

• Procurement Management

• Source, evaluate, and purchase IT equipment (laptops, desktops, servers, networking devices, peripherals, etc.) and software licenses.
• Manage the end-to-end procurement process from request to purchase order to delivery and invoicing.
• Obtain and evaluate quotations from multiple vendors to ensure best price, quality, and delivery terms.
• Ensure timely renewal of software licenses, AMC (Annual Maintenance Contracts), and service subscriptions.

• Vendor Management

• Build and maintain strong relationships with IT vendors, suppliers, and service providers.
• Negotiate pricing, contracts, and payment terms with vendors.
• Maintain an updated database of approved vendors and suppliers.
• Evaluate vendor performance based on delivery, support, and product quality.

• Inventory & Asset Control

• Track IT assets and maintain accurate records of purchases, warranties, and licenses.
• Coordinate with the IT support team for inventory audits and stock management.
• Ensure compliance with IT asset disposal and replacement policies.

• Documentation & Reporting

• Prepare purchase orders, comparison sheets, and procurement reports.
• Maintain records of procurement activities in ERP or purchase management systems.
• Report procurement status, cost savings, and vendor issues to management.

• Compliance

• Ensure all purchases comply with company procurement policies and budget approvals.
• Stay updated on IT product trends and market prices.

Qualifications & Skills

• Education:

  Bachelor's degree in IT, Computer Science, Business Administration, or related field.

• Experience:

  35 years of experience in IT procurement or purchasing.

• Technical Knowledge:

  Familiarity with IT products (hardware, software, networking, licensing models, etc.).

• Skills:

• Strong negotiation and communication skills.
• Proficiency in MS Excel, ERP, or procurement systems.
• Attention to detail and organizational skills.

Preferred Qualifications

• Experience with ERP systems (SAP)
• Knowledge of IT asset management practices.
• Understanding of IT vendor ecosystems and service-level agreements (SLAs).