Human Resources Project Lead

Job Responsibilities:

• Obtain proper information and/or data regarding invoice payments

• Clarify any questionable invoice items, charges and validate with appropriate manager

• Follow procedure for accuracy of coding and review invoices to be completed for payment

• Maintain record of invoices received, coded and payments date for all inquiries

• Check vendor files for any previous payments, provide ad-hoc reports to vendors for payment history upon request

• Setup vendors, prepare listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures

• Reconcile vendor spend with budget monthly basis to ensure vendor spend is within the budget, report of variations to the appropriate management

• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

• Follow up with AP department for any discrepancy and payments

• Understand the budgeting process and be able to assist in calculating budget reports

• Keeping track of all payments and expenditures across HR

• Support in creation of annual and quarterly budget for HR and forecasting future budgeting needs

• Analyzing financial information and prepare regular reports for ensuring HR remains within budget

• Implementing effective budgeting procedures and policies

• Identifying variances between budgeted and actual financial results at the end of each reporting period

• Suggesting improvements in HR’s budget utilization

• Maintain birthday/service anniversary tracker for Head of HR directs

• Birthday/Service Anniversary Flowers/Gifts orders

• Calendar & Scheduling for Head of HR

o Managing complex calendars across time zones

o Scheduling meetings, appointments, and events

o Prioritizing and resolving scheduling conflict

• Events support managed centrally (HR Ascend/Quarterly, Vendor HR Meetings)

o Room reservations

o Food orders (includes understanding dietary restrictions of participants etc.)

• Office Supplies Order

• Expense reports audit and reviews for Head of HR Directs

• Communications from Head of HR – maintain tracker/list

• Travel & Logistics for Head of HR travel

o Booking domestic and international travel

o Coordinating itineraries, accommodations, and ground transportation

o Preparing travel expense reports