Human Resources Administrator

Recruitment & Hiring

• Manage internal hiring processes in collaboration with department heads to identify and fulfill staffing requirements.
• Oversee external recruitment, including job postings, application management, and interview coordination.
• Support candidate screening, shortlisting, and maintain consistent communication throughout the recruitment cycle.

Attendance, Leave Management & HR Documentation

• Monitor employee attendance and leave records, ensuring adherence to company policies.
• Manage HR documentation such as offer letters, onboarding paperwork, and exit formalities.
• Maintain organized and confidential employee records and HR documents.

Learning & Development

• Coordinate employee training programs by identifying learning needs and organizing relevant sessions in collaboration with management.

Asset and Stationery Management

• Manage and track issuance of company assets such as laptops, SIM cards, and stationery.
• Maintain accurate inventory of office supplies and ensure timely procurement and distribution.

Vendor & Finance Management

• Handle vendor relationships including negotiations, coordination, and payment processing.
• Assist the finance team in processing and tracking invoices and payments.

Internal Operations & Event Coordination

• Plan and execute internal events including celebrations, team-building activities, and company functions.
• Ensure efficient logistical support for all internal events to enhance employee engagement.

Travel Desk & Meeting Coordination

• Manage employee travel arrangements including bookings for flights, accommodation, and transportation.
• Coordinate meeting schedules and ensure availability of meeting rooms with proper facilities.

Social Media & Employer Branding

• Assist in managing social media channels for HR-related activities such as recruitment and employee engagement.
• Contribute to employer branding initiatives through digital presence.

Other Responsibilities

• Provide support for miscellaneous administrative tasks and projects as directed by management to meet business objectives.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 13 years of experience in HR or administrative roles.
• Proficient in MS Office Suite and HR software.
• Knowledge of social media management is an advantage.
• Strong organizational, multitasking, and communication skills.
• Ability to manage sensitive information with confidentiality.