HR Operations Executive/Specialist with MIS

Job Title:

Job summary

Key responsibilities :

Travel and Expense (T&E) management

• Serve as the primary point of contact for employee inquiries regarding travel and expense policies and reimbursement claims.
• Review and verify all T&E claims and supporting documentation, such as receipts and invoices, to ensure compliance with company policy and tax regulations.
• Process expense reports in a timely and accurate manner, coordinating with the Finance/Payroll department for payment.
• Monitor employee compliance with the T&E policy and flag any inconsistencies or fraudulent claims.
• Assist in creating and updating T&E policy guidelines and communicating changes to all employees.
• Conduct regular audits of expense reports and supporting documentation.

MIS and reporting

• Prepare and generate routine and ad-hoc HR-related reports and dashboards for management.
• Collect, clean, and analyze HR data, including T&E, headcount, compensation, leave, and attrition, using tools like Excel.
• Generate monthly and quarterly MIS reports on T&E spend, highlighting trends, high-spending departments, and policy compliance.
• Provide actionable insights to HR and business leaders based on data analysis to improve efficiency and reduce costs.
• Maintain the integrity and accuracy of employee data in the HRIS/HRMS, including updates related to employee travel.

General HR operations

• Assist with other HR operations tasks, such as payroll inputs, onboarding/offboarding documentation, and data entry.
• Maintain and update employee records and personnel files.
• Support the HR team in various projects and initiatives to enhance the employee experience.

QualificationsEducation and experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR operations, with a strong background in expense management and reporting.
• Experience with HRIS software (e.g., Workday, SAP, Oracle) is preferred.

Skills and competencies

• Analytical skills:

  Expert proficiency in Microsoft Excel (pivot tables, VLOOKUPs) and strong data analysis capabilities.

• Attention to detail:

  Meticulous approach to data entry, expense verification, and compliance.

• Communication:

  Excellent written and verbal communication skills to interact with employees and management effectively.

• Compliance knowledge:

  Solid understanding of employment laws, labor regulations, and tax implications for expense reimbursement.

• Time management:

  Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Ethical judgment:

  Capability to handle confidential employee information with discretion.

Interested candidates can reach us parinita.puri@cielhr.com

Thanks & Regards,

Parinita,

8008883429,

parinita.puri@cielhr.com