HR and Administration Lead

Job Description

Section One : Job Purpose 01 To manage administrative services & supervise admin resources of the circle to develop best facility standards for the organization. To provide Administrative & HR support to facilitate circle employees perform their duties effectively and create engaged work force to align with business goals.

Job Description Template

Section Three: Principal Accountabilities List the expected end results that must be achieved in order to fulfill your job purpose and the activities that help in achieving these results (List in order of decreasing order of importance)

Major Activities
1) Adherence to Indus HR policies & procedures at circle level- Should demonstrate 'Conscious keeper' role 2) Conducting Induction process for new joiners with the aim to provide 'best first impression' about the company and helping them add value to their role at the earliest. HR SPOC : Drive 'Recruitment, On boarding of new joinees,KRAs roll outs,PMS completion, Employee Engagement intiatives,Exit Formalities, Associates' life cycle

3) Drive all Corporate HR initiatives at Circle level such as i Appreciate, PMS completion, KRA roll out ,specific engagement events management
4) Drive new initiatives to create engaged workforce. 5) facilitating of interviews. 6) Engagement activities, managing Circle Induction

1) Maintain a safe, secured & hygienic facility 2) Up keep of Office, Office security, Pantry Services, Mail Room, Front Office, Courier management, Travel, Asset Management 3) Proper maintenance of Assets and keeping them ready for usage 4) Ensuring Safety and security of team members by implementing processes 5) Transport facilities, IT Management, Logistics for all employees.

Ensure Facility Management by optimizing cost and resources: 1) Ensure timely audit of vendor statutory documents 2) Drive vendors to comply with all statutory norms as per Indus policy 3) Meet all statutory compliance requirements for Indus 4) Ensure delivery of services from all vendors, as per agreed SLAs 5) ensure liasoning with labor commissioner office, Ensure Compliances and vendor management: statutory compliances and ensuring the adherence to the same 6) Monitor compliance to all relevant employment laws and monitor availability of relevant documentation to meet compliance requirements

1) Managing Recruitment, performance and exit formalities of associates 2) Attendance management, Payroll management, reimbursements Associates life cycle management Job Description Template

Section Four : Key Decisions
Describe 1 or 2 typical decisions you have to make, in the course of your job Day to Day facility management no approval required- As per policy request TA Bill processing. Where no approval is required Where no approval is required but you need to keep your manager informed New Employee Engagement initiatives to be informed to Circle CEO Where you can approve after taking internal approvals and from whom Minor Opex other than the regular facility management after taking Circle CEO approval Who can approve in case you are not authorized to approve? Non budgetary Opex and capex requirement, Circle CEO and CHRO

Section Five: Dimensions

List the data which will reflect the scope and scale of activities concerning your job (Record the measurable areas upon which the position has either direct or indirect impact)
Financial Dimensions (Quantifiable numerical amounts like annual budgets, project costs, annual revenue, purchase value etc. ) managing budget worth- INR 30mn approx. per annum People Dimensions (Details of team size: no. of people supervised directly/ indirectly) Off role team - 4; 30 (facility management, security, pantry etc.,) Other Dimensions (Details of some of the other significant values/ volumes associated with the job)

Section Six : Interactions
List the job roles that you interact with inside or outside the company to enable you to meet your accountabilities) Internal interactions (Roles you need to interact with internally in the organization to enable success in your day to day work) First level interaction for the approvals/guidance and new initiatives with Circle CEO and Corporate HR team Second Level is with circle leadership team for rolling down various initiatives. Third Level Team is with all employees and Associates (our internal customers) as services provider for various Admin. and HR support. External interactions (Roles you need to interact with outside the organization to Vendor interactions and government liasoning enable success in your day to day work)

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Section Seven: Major Challenges
Describe the major challenges you face on an on-going basis in carrying out your job Motivating and engaging the employees where more than 35% of employees operate from outside the office. Section Eight : Skills & Knowledge State the minimum acceptable proficiency for this job. Do not state incumbent-specific information Minimum Educational Qualifications to perform this job: Graduate / Post Graduate (Business Administration / Human Resources) Knowledge Required Skills / Competencies Facility Management, Recruitment, Talent management, Employee Engagement, Vendor Management, Statutory compliances interpersonal skills, entrepreneurial drive, crisis management, people oriented, team player Relevant Experience (Functions, roles, duration) At Least 5-6 Years experience ( should have handled facility management for 3 years and knowledge of HR for 2 years.) Hiring Pool (industries, specific organizations from where targeted) Any Industry

Section Nine
In the changing business environment, do you foresee (next 1-2 years) any changes in the following affecting the job: Skills Knowledge Required In depth knowledge of HR processes

Section Ten
Describe a typical day / week in this role In a typical day/week: Facility Management (15%); HR Coordination activities & Employee Engagement (35%); Process Improvement (10%); Vendor Management (15%); Client Visit / Event Management (10%); Statutory Compliance (10%); IT Support (5%)