Head Human Resource

Job Title

Location

Reporting To

Manpower Strength

200+ employees (mix of labour, skilled manpower, technicians, supervisors, engineers, managers)

A. ROLE PURPOSE

Lead the full HR & Admin function at the Vizhinjam Port O&M project.
Owner of recruitment, payroll, attendance, compliance, client coordination, billing data, pass management, and HR operations.

B. KEY RESPONSIBILITIES

1. Recruitment & Manpower Planning

• Maintain required manpower strength across shifts
• Recruitment for all levels: labour, operators, technicians, supervisors, engineers, managers
• Salary negotiation, onboarding, documentation, ID cards, PPE, joining kits
• Vendor coordination for contract manpower
  

2. Attendance, Payroll & Compliance

• Biometric attendance, muster roll, overtime approvals
• Payroll via HRMS/payroll software
• PF, ESIC, welfare, labour licenses, statutory filings
• Vendor compliance & audit readiness
• Salary appraisals, performance records & confirmations
  

3. Port Pass, Kronos & Documentation

• Manage port entry passes, renewals & approvals
• Kronos data entry, database updates, and MIS
• Handling of ID cards, police verification, medicals
• Maintain all records for audits & client checks
  

4. Billing & Finance Coordination

• Create monthly billing sheets based on attendance, OT & deployment
• Submit documentation for invoice approval
• Coordinate with finance for payment follow-ups
• Maintain receivables MIS
  

5. Client Coordination & Site Representation

• Single point HR contact for port officials
• Attend review meetings, handle HR-related queries
• Strong documentation & reporting discipline
• Maintain a professional, presentable image
  

6. General HR Operations

• Grievance handling, discipline, counselling
• Training & safety compliance
• Employee welfare & engagement
• Small HR/Admin team management (0–2 members)
  

C. CANDIDATE PROFILE

• 10–15+ years in HR operations
• Must have managed large

  contract manpower (200+)

• O&M / port / terminal / logistics / EPC / industrial / manufacturing experience
• Advanced Excel + HRMS/hardware proficiency (biometric, HRIS, payroll, Kronos)
• Fluent in English + Malayalam
• High ownership, accurate documentation, and client-facing confidence
• Able to work independently without a large support team

  Role & responsibilities

Preferred candidate profile