Super Handlers Pvt Ltd

Job Title Head HR & Site Administration (Vizhinjam Port – O&M) Location Vizhinjam, Kerala Reporting To Project Head & Group HR Manpower Strength 200+ employees (mix of labour, skilled manpower, technicians, supervisors, engineers, managers) A. ROLE PURPOSE Lead the full HR & Admin function at the Vizhinjam Port O&M project. Owner of recruitment, payroll, attendance, compliance, client coordination, billing data, pass management, and HR operations. B. KEY RESPONSIBILITIES 1. Recruitment & Manpower Planning Maintain required manpower strength across shifts Recruitment for all levels: labour, operators, technicians, supervisors, engineers, managers Salary negotiation, onboarding, documentation, ID cards, PPE, joining kits Vendor coordination for contract manpower 2. Attendance, Payroll & Compliance Biometric attendance, muster roll, overtime approvals Payroll via HRMS/payroll software PF, ESIC, welfare, labour licenses, statutory filings Vendor compliance & audit readiness Salary appraisals, performance records & confirmations 3. Port Pass, Kronos & Documentation Manage port entry passes, renewals & approvals Kronos data entry, database updates, and MIS Handling of ID cards, police verification, medicals Maintain all records for audits & client checks 4. Billing & Finance Coordination Create monthly billing sheets based on attendance, OT & deployment Submit documentation for invoice approval Coordinate with finance for payment follow-ups Maintain receivables MIS 5. Client Coordination & Site Representation Single point HR contact for port officials Attend review meetings, handle HR-related queries Strong documentation & reporting discipline Maintain a professional, presentable image 6. General HR Operations Grievance handling, discipline, counselling Training & safety compliance Employee welfare & engagement Small HR/Admin team management (0–2 members) C. CANDIDATE PROFILE 10–15+ years in HR operations Must have managed large contract manpower (200+) O&M / port / terminal / logistics / EPC / industrial / manufacturing experience Advanced Excel + HRMS/hardware proficiency (biometric, HRIS, payroll, Kronos) Fluent in English + Malayalam High ownership, accurate documentation, and client-facing confidence Able to work independently without a large support team Role & responsibilities Preferred candidate profile