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Front Office Executive

Jones Lang LaSalle Property Consultants (India) Pv t. Ltd.

3 - 4 years

5 - 6 Lacs

Mumbai

Posted:6 hours ago| Platform:

Apply

Skills Required

front office operations housekeeping front office microsoft windows stationery front desk customer service receptionist activities telephone handling computer skills maintenance activities hotel management telephone operating

Work Mode

Work from Office

Job Type

Full Time

Job Description

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Keeping a well-oiled workplace

The role is responsible for full delivery of front office and reception services at independent site. The purpose of the role is to deliver good quality and risk-free office environments and services to customer.
Responsible for managing the day-to-day front office operations to ensure the SLAs are delivered as per agreed TAT.
This is a critical position as he will be placed at reception report to Facilities Manager.
Planning and execution of all preparation required for Conferences meetings of the client as well as VIP visits scheduled during the shift.
Receive, inform, guide visitors to the right meeting room and notifying the receiving employee within 5 minutes of the visitor arrival
Co-ordinate with the pantry staff to ensure the food and beverages are served in accordance with the meeting request.
Take rounds of the front office and lobby to ensure high standards of housekeeping and upkeep.
Responsible for ensuring uninterrupted flow of incoming and outgoing calls including distribution. Making sure to demonstrate responsive, professional, and polite responses in telephone communication.
Responsible for conferencemeeting room booking and VC booking. Stationery ordering
Floral decoration and horticulture at reception are always fresh, clean, and presentable.
Co-ordinate with the technical staff to ensure the VC is setup
Co-ordinate with the pantry staff to ensure the food and beverages are served in accordance with the meeting request.
Informing of the VC schedules
Raising requisitions e.g. GPN creation and other requirements Onboarding and offboarding process
Reconciliation of support staff
Locker reconciliation
Monitoring of all scheduled maintenance activities as per planned preventive maintenance calendar
Process recruitment drive, cafeteria, and event requests
Support facilities manager and operations according to local site requirement

Performance objectives

Provide Superior Client Service (weighting 50%)
Initiative or Process Improvement in Functional Area (weighting 40%)
Personal and Professional Development (weighting 10%)

Key skills

Front office handling experience
Should have good working knowledge on front office services, cafeteria and events management
Should have good communication skills

Sound like you To apply, you need to be:

Knowledgeable and experienced

Hotel Management degree or any related fields preferred.

At least 3-4 years executive/administrative assistant experience directly supporting a Division Head of a large private or public sector firm/ organization.

Excellent computer skills. Proficiency in MS Windows and Office (Word, Excel, PowerPoint, and Outlook)

Outstanding organizational and time management skills

Has excellent attention to detail, and executes responsibilities with a sense of urgency and follow-through

Strong English proficiency,

Excellent verbal and written communications skills in English would be advantage.

Discretion and confidentiality

A positive thinker and strong communicator

Are you a confident, energetic, and customer-oriented Can you interact with stakeholders across all levels A great match for this job would be someone who has a well-presented, approachable manner as well askills as well as superb written and spoken English communication skills.

Organisational and professional

You should know how to remain calm and professional, and maintain a proactive and positive attitude, especially in managing multiple operational matters under stressful situations. You must be able to manage conflicting priorities and apply holistic approaches for long-term solutions, while complying with the firms procedures and standards.

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Front Office Executive