Front Office Admin

Position: Front Office Admin

Location: Manjeri, Malappuram

Company: https://solairefuture.com

Reporting to : Head of Operations

Work Shift: Monday - Saturday, IST 9 am -6 pm.

In this role, you will be the first point of contact for visitors, clients and partners. You will ensure smooth day-to-day operations of the front desk and administrative functions in the office, while delivering a professional, welcoming environment and supporting internal teams with administrative and coordination tasks.

Key Responsibilities

• Greet and welcome visitors, clients and delivery personnel in a warm and professional manner.
• Answer, screen and forward incoming telephone calls and emails; take and relay accurate messages.
• Maintain the reception area: ensure it is clean, organized, presentable at all times.
• Manage courier services and packages; distribute appropriately.
• Handle scheduling of meeting rooms, coordinate calendar bookings for internal meetings, prepare meeting rooms and logistics.
• Maintain office supplies inventory (stationery, pantry, general office items) and place orders as required to avoid shortages.
• Manage general office administration: filing, scanning, photocopying, printing, document management.
• Coordinate with facilities / vendors for office equipment maintenance, repair or servicing (e.g., printers, HVAC, cleaning) where relevant.
• Support travel, accommodation or local transportation logistics for visiting guests or staff when required.
• Assist internal teams (HR, Finance, Operations) with basic administrative tasks such as data entry, preparing correspondence, expense forms, visitor logs, etc.
• Uphold security protocols: visitor registration, access control, ensuring compliance with office policies.
• Handle ad-hoc tasks as required by the management.

Qualifications & Experience

• Graduate / Post Graduate with Business or related preferred.
• Prior experience (1–2 years or more) in a front-office/receptionist/administrative role is desirable. Smart freshers with a professional attitude shall consider.
• Excellent verbal and written communication skills.
• Professional appearance, good interpersonal skills and customer-service orientation.
• Proficiency in MS Office (Word, Excel, Outlook) and comfortable using office equipment (printers, scanners, etc.).
• Ability to multitask, prioritise workload, work independently and adapt to changing demands in a busy environment.
• Good organisational skills, attention to detail and problem-solving ability.
• Discretion and confidentiality when handling sensitive information.

Skills & Attributes

• Friendly, approachable and professional demeanour.
• Strong telephone etiquette and email communication skills.
• Well-organised, with ability to manage time and resources efficiently.
• Team player who also takes initiative in solving issues.
• Comfortable in a dynamic work environment, able to shift between tasks quickly.
• Basic knowledge of bookkeeping or expense processing is a plus

Why Join Lagnuvo.com?

• Be the face of a dynamic and growing digital business.
• Work in a vibrant office with exposure to multiple facets of operations (admin, facilities, coordination).
• Opportunities to grow: gain broader operational experience that could lead to roles in office/operations management.
• Friendly team culture and a chance to add real value right from day one.

Email: hr@lagnuvo.com

Job Type: Full-time

Pay: ₹13,000.00 - ₹15,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person