Front Desk Executive cum Admin Assistant (Third party Payroll)

Experience Requirement

• Minimum

  3-5 years of relevant experience

  in Front Desk, Reception, or Administrative roles.
• SAP (added advantage)

Qualification & Employment Type

• Qualification:

  Graduate (any discipline).

• Employment Type:

  This position will be on

  third-party payroll

  .

Front Desk & Reception Management

• Greet and assist visitors, clients, and vendors in a professional and courteous manner.
• Manage visitor entry, issue visitor passes, and maintain accurate visitor registers.
• Handle incoming calls, emails, and walk-in inquiries, and route them to the appropriate departments.
• Ensure cleanliness, discipline, and a professional appearance of the reception area at all times.

Communication & Coordination

• Coordinate effectively with internal departments for meetings, appointments, and visitor management.
• Communicate clearly and professionally with vendors, service providers, and external stakeholders.
• Support management with day-to-day administrative communication and coordination.

Administrative Support

• Assist in preparing letters, emails, reports, and basic documentation.
• Maintain and update office records, files, and registers (both soft and hard copies).
• Support the HR/Admin team in routine administrative tasks as assigned.

Office & Facility Support

• Coordinate with housekeeping, security, and maintenance teams to ensure smooth office operations.
• Report, track, and follow up on office infrastructure or facility-related issues.
• Ensure meeting rooms are prepared and well-maintained (cleanliness, stationery, water, etc.).

Vendor & Inventory Coordination

• Coordinate with vendors for office supplies and services.
• Maintain records of stationery, pantry items, and office consumables.
• Ensure availability of required materials while avoiding shortages or excess inventory.

Meeting & Travel Assistance

• Assist in scheduling meetings, booking meeting rooms, and arranging related logistics.
• Provide support for basic travel arrangements as required.

Reporting & MIS

• Prepare daily and weekly reports related to visitors, calls, and administrative activities.
• Share MIS reports with the Admin team as required.
• Track pending tasks and ensure timely closures.

Purchase & Accounts Support

• Handle Purchase Requests (PR) and Purchase Orders (PO) related activities.
• Possess basic knowledge of invoice processing and documentation.
• Working knowledge of SAP will be an added advantage.