Finance Controlling Executive

Role & responsibilities

Own end-to-end indirect cost controllership for Instamart, including

Warehousing, Operations, Marketing, Logistics, Corporate, and Other

Brand Spends.

• Ensure accurate classification, cost center mapping, and timely

accounting of all indirect expenses.

• Establish and monitor budgetary controls, approvals, and governance

frameworks to prevent leakages and overruns.

• Drive cost optimization initiatives through data-led analysis, trend tracking,

and deep-dive reviews.

• Act as the single point of accountability for indirect cost integrity and

reporting.

2. Opex MIS Reporting & Business Analytics

• Own and deliver accurate monthly Opex MIS reports with detailed cost-

center and category-level insights.

• Perform variance analysis (Actual vs Budget / Forecast) and provide clear

business explanations and actionable insights.

• Support monthly business reviews, leadership decks, and ad-hoc

management reporting.

• Bridge the gap between FP&A and Controllership, ensuring consistency,

accuracy, and clarity in MIS numbers.

• Continuously improve MIS frameworks, automation, and reporting quality.

3. Accruals, Actuals & Period-End Closure

• Ensure timely and accurate monthly expense accruals across all indirect

cost categories.

• Reconcile accrued vs booked vs paid expenses, highlighting risks,

reversals, and true-ups.

• Maintain audit-ready documentation with strong backup and rationale for

all accruals.

• Ensure period-end closure discipline, timelines, and data accuracy.

4. Procure-to-Pay (P2P) & Vendor Management

• Oversee vendor onboarding, PO approvals, invoice processing, and

payment coordination.

• Ensure compliance with internal controls, approval matrices, and

documentation standards.

• Partner with Procurement, Operations, and Treasury to ensure seamless

execution and issue resolution.

• Monitor vendor ageing, disputes, and process gaps to avoid financial or

compliance risks.

5. Insurance Support, Negotiation & Claims Management

• Actively support insurance policy renewals, negotiations, and coverage

optimization for Instamart assets and operations.

• Coordinate with brokers, insurers, legal, and operations teams for policy

placement and endorsements.

• Own insurance claims follow-ups, documentation, reconciliation, and

closure.

• Ensure adequate coverage, cost efficiency, and timely recoveries.
• Maintain MIS and trackers for insurance premiums, claims, and

outstanding recoverables.

6. Audit, IFC & Compliance

• Support statutory, internal, and IFC audits by preparing schedules,

reconciliations, and explanations.

• Ensure adherence to internal financial controls (IFC), accounting policies,

and compliance standards.

• Drive IFC process documentation, gap analysis, and continuous process

improvements.

• Identify control weaknesses and implement corrective actions proactively.

7. Stakeholder Management & Finance Partnering

• Act as a finance partner to Operations, Legal, Business, FP&A,

Procurement, and Leadership teams.

• Communicate financial performance, risks, and action items with clarity

and ownership.

• Enable data-driven decision-making by providing timely, reliable, and

insightful financial inputs.

Qualifications & Skill Set

• Qualified Chartered Accountant (CA) with 25 years of relevant experience.
• Strong expertise in indirect cost accounting, accrual-based accounting,

and Opex governance.

• Hands-on experience in P2P processes, vendor management, and ERP

systems (SAP / Oracle preferred).