Finance Assistant – Purchase to Pay

The finance assistant will support the Finance Manager in performing the accounting activities and the bookkeeping (recording and/or controlling our financial transactions) for various entities of Deltatre Group located in Europe and US.

This is a hybrid role, and we expect you to attend the office at least 2 days per week.

Responsibilities:

Purchase to Pay management

• Creation of new vendors / update of vendors’ information in our ERP (Netsuite) if needed.
• Create Purchase Orders in coordination with Procurement central office (in Italy) and ensure invoices received are in accordance with the POs.
• Manage incoming AP emails.
• Act as point of contact, together with other dedicated Group Functions (Procurement / Finance) for the communications with vendors.
• Process all invoices into the accounting system (Netsuite) for approval, ensuring correct allocation to Purchase Order, project codes, correct GST/VAT rates applied.
• Reconcile supplier accounts and allocate purchase invoices and payments in the accounting system.
• Invoice Payment: enter payment run into the bank, based on due dates of the invoices, for approval (2 payment runs per month plus ad hoc payments).

Expense and Reconciliation Tasks

• Reconcile credit card statements, including posting transactions and following up on missing receipts.
• Participate in monthly balance sheet reconciliations, including prepayments, trade payables, and fixed assets.
• Posting of various Journal Entries as needed.

Requirements

• 3 + years’ experience in Finance and Accounting.
• Advanced MS Excel skills.
• All communication is in English, thus excellent English skills is a must
• Thorough knowledge of basic accounting procedures.
• Oracle Netsuite accounting software experience desirable but not essential.
• Attention to detail and accuracy in all tasks.
• Strong organizational skills with the ability to prioritize workload effectively.
• Capable of interacting with individuals at various levels and resolving queries.
• Proactive problem-solving abilities.

We’re looking for someone who is:

• driven

  to push the boundaries and lead change and performance

• communicative

  to leave no-one in the dark and to work with your team successfully

• reliable

  so we know that we can call on you to meet deadlines

• passionate

  about the latest technologies and standards

• proactive

  to suggest improvements, identify and fix potential issues

• solid

  technically speaking, to advise both Clients and internal teams

Our people are key to our success and we pride ourselves on offering a dynamic, creative, innovative and supportive environment. Having the right combination of a 'can-do' approach, strong work ethic, integrity, friendliness and attention to detail is crucial.

Even if you don’t tick all the boxes for one particular role, but you have a keen interest in what we do, send us your details, we may find a suitable match during the interview process.

Deltatre consciously nurtures an environment where each and every team member feels safe to bring their whole selves to work, in which everyone is valued and respected for who they are and what they bring. Everyone has the opportunity to reach their full potential, and every team member is expected to treat everyone with dignity and respect, value different perspectives, use inclusive language and work in alignment with Deltatre's commitment to diversity and inclusion. At Deltatre, everyone is welcome and celebrated.

Other information

We are committed to ensuring that we provide equal opportunities for all. Please let us know if you need us to make any adjustments or if you have any special requirements for the interview process. Depending on the role this normally includes a written test and interview.