Facility Executive

Job Description

The Facility Executive is responsible for ensuring the smooth day-to-day operations, maintenance, and upkeep of the facility. This role involves coordinating with internal teams, vendors, and service providers to maintain a safe, efficient, and high-quality work environment. The Facility Executive plays a vital role in managing infrastructure, housekeeping, security, and utilities while supporting client satisfaction and operational efficiency.

Key Responsibilities

1. Operations & Maintenance

• Supervise daily facility operations, including housekeeping, maintenance, security, and pantry services.
• Conduct routine inspections of premises to ensure cleanliness, safety, and functionality.
• Coordinate preventive and corrective maintenance for electrical, plumbing, HVAC, and other systems.
• Ensure all facility assets and equipment are in good working condition and maintain maintenance logs.

2. Vendor & Service Management

• Liaise with external vendors for maintenance, cleaning, and utility services.
• Oversee service-level agreements (SLAs) and ensure timely completion of vendor tasks.
• Evaluate vendor performance and recommend improvements or replacements where necessary.

3. Inventory & Asset Management

• Maintain records of consumables, office supplies, and maintenance stock.
• Track usage and raise purchase requisitions for replenishment in coordination with procurement.
• Maintain an updated asset register for all equipment and furnishings.

4. Compliance & Safety

• Ensure adherence to company policies, safety protocols, and statutory compliance.
• Monitor fire safety systems, emergency exits, and health & safety equipment regularly.
• Conduct or assist in safety drills and risk assessments.

5. Client & Stakeholder Coordination

• Support internal teams and clients by addressing facility-related issues promptly.
• Coordinate space utilization, desk allocation, and setup for new clients or employees.
• Maintain a professional and service-oriented approach in all interactions.

6. Reporting & Documentation

• Prepare daily, weekly, and monthly facility operation reports.
• Record incident logs, maintenance schedules, and vendor attendance.
• Report facility issues and recommendations to the Facility Manager/General Manager.

Requirements

Educational Qualification

• Bachelor’s degree or diploma in Facility Management, Engineering, Administration, or a related field.

Experience

• 2–5 years of experience in facility operations, maintenance, or administration (preferably in commercial, co-working, or residential environments).

Technical & Functional Skills

• Knowledge of building systems (electrical, plumbing, HVAC, fire safety, etc.).
• Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook).
• Familiarity with maintenance management software or tools is an advantage.
• Understanding of vendor management and facility audits.

Behavioral Skills

• Strong communication and coordination abilities.
• High attention to detail and problem-solving orientation.
• Customer service mindset with a proactive attitude.
• Ability to multitask and handle operational pressure effectively.
• Professional demeanor and commitment to workplace standards.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person