Exhibition Coordinator

About the Company:

Aromaaz International Pvt. Ltd. is a leading exporter and manufacturer of essential oils, floral waters, and herbal extracts. With a strong global presence, we actively participate in international trade exhibitions and fairs to showcase our products and build strong B2B networks.

Role Overview:

We are seeking a proactive and detail-oriented Exhibition Coordinator to manage and coordinate our participation in domestic and international trade shows, exhibitions, and events. The ideal candidate will be responsible for planning, execution, and post-event follow-ups to ensure a strong brand presence and lead generation.

Key Responsibilities:

• Plan and organize company participation in exhibitions, trade fairs, and business expos (India and overseas).
• Coordinate with organizers, vendors, and internal teams for booth setup, logistics, branding materials, and samples.
• Prepare event budgets, timelines, and execution plans.
• Handle all travel bookings and visa arrangements for the exhibition team.
• Maintain an inventory of display materials, product samples, and promotional merchandise.
• Ensure all branding materials (banners, standees, brochures) are ready and updated.
• Capture leads and feedback from the event and share reports with the sales and marketing teams.
• Handle post-event communication with leads and ensure follow-up by the concerned team.
• Maintain a calendar of upcoming exhibitions relevant to the business.
• Stay updated on market trends and competitors’ activities during events.

Requirements:

• Graduate/Postgraduate in Marketing, Event Management, or a related field.
• 2-4 years of experience in exhibition or event coordination, preferably in the B2B export or FMCG sector.
• Strong organizational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Willingness to travel for exhibitions (domestic and international).

Preferred Skills:

• Knowledge of logistics and international shipping of samples.
• Basic understanding of design tools (for stall layouts or branding creatives).
• Prior experience in handling export product displays is a plus.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement

Schedule:

• Day shift
• Morning shift