Executive Secretary

Role Overview:

We are seeking a proactive and detail-oriented Junior Executive Assistant to provide administrative and operational support to the CXOs. The ideal candidate will be responsible for managing schedules, coordinating meetings, and supporting high-priority tasks, ensuring efficient day-to-day functioning of the executive office.

Key Responsibilities:

• Manage and maintain the CXO’s calendar, appointments, and meeting schedules
• Coordinate and organize internal/external meetings and ensure all logistics are in place
• Assisting Executive Assistant in tasks, preparing and circulating Minutes of Meeting in Senior Manager Meetings.
• Prepare and circulate Minutes of Meeting (MoM) and track follow-up action items
• Act as a point of contact between the CXOs and internal/external stakeholders
• Maintain confidential files, reports, and correspondence with discretion
• Support with data collection, documentation, and basic presentation preparation
• Provide assistance on travel bookings and expense reports when needed
• Handle general office admin tasks related to the CXO’s office

Required Skills & Qualifications:

• Bachelor’s degree in any discipline (preferred: BBA, B.Com, or equivalent)
• 1–2 years of experience in an executive/administrative support role
• Strong command over written and spoken English
• Excellent knowledge of MS Office (Excel, Word, PowerPoint, Outlook)
• Ability to multitask and manage time efficiently in a fast-paced environment
• High level of professionalism, integrity, and confidentiality

Preferred:

• Prior experience supporting senior management in a start-up environment
• Knowledge of business communication and formal email etiquette