Executive Secretary

Job Title: Executive Secretary to CEO
Location: Remote

Employment Type: Full-time

Reporting to: CEO

Job Summary

An Executive Secretary to the CEO will be responsible for providing administrative and organizational support to the CEO, ensuring smooth and efficient operations within the executive office. This includes managing the CEO's schedule, coordinating meetings, handling communication, etc. He/She will be the point of contact for both internal and external stakeholders, maintaining confidentiality and professionalism in all interactions.

Key Responsibilities

1. Schedule Management:

· Managing the CEO's calendar, scheduling appointments, meetings, and travel arrangements.

· Coordinating and prioritizing meetings, ensuring optimal time management.

· Arranging travel itineraries and accommodations.

2. Communication:

· Acting as the primary point of contact for internal and external communication.

· Screening and directing phone calls, managing correspondence (emails, letters, etc.).

· Drafting and reviewing documents on behalf of the CEO.

· Maintaining accurate and timely communication with stakeholders.

3. Meeting Coordination:

· Preparing agendas, presentations, and other materials for meetings.

· Taking minutes during meetings and distributing them to relevant parties.

· Following up on action items from meetings.

4. Administrative Support:

· Organizing and maintaining files (both electronic and paper).

· Managing office supplies and equipment.

· Preparing invoices or financial statements and providing assistance in bookkeeping.

· Conducting research and preparing reports as needed.

5. Confidentiality and Discretion:

· Handling confidential information with utmost discretion and professionalism.

· Maintaining the privacy of the CEO's communications and documents.

6. Other Duties:

· Assisting with special projects and initiatives as assigned by the CEO.

· Coordinating events and conferences.

· Providing general administrative support to the executive team.

·Qualifications and Experience

· Any graduate.

· 1–2 years of experience in similar role in an NGO.

Skills and Competencies

· Excellent communication and relationship-building skills.

· Strong Organizational and Time Management Skills

· Proficient in MS office

· Fluency in English, and Hindi

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Work Location: Remote

Application Deadline: 21/07/2025
Expected Start Date: 01/08/2025