Executive Secretary

Job Title: Executive Secretary to the Managing Director
Location: Thalayolaparambu, Kottayam, Kerala
Company: Gentleman Chit Funds Co. India Pvt. Ltd.
Work Hours: 9:00 AM – 6:30 PM
Salary: ₹40,000 and above per month (based on experience, skills, and qualifications)
Age Limit: Up to 40 years
Gender Preference: Open to both Male and Female candidates
Experience Required: Minimum 5 years in a Executive Secretary role
Educational Qualification: Postgraduate (Mandatory)

About the Role:

Gentleman Chit Funds Co. India Pvt. Ltd., a well-established and professionally managed financial institution, is seeking a seasoned and highly efficient Executive Secretary to provide comprehensive administrative and strategic support to our Managing Director (MD). This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced and high-responsibility environment.

Key Responsibilities: Administrative Support

• Manage the MD’s calendar, schedule meetings, appointments, and conference calls.
• Prepare meeting agendas, record minutes, and track follow-up actions.
• Organize travel and accommodation, ensuring seamless logistical planning.

Communication & Correspondence

• Act as the primary point of contact for the MD—handling all communications, emails, and calls.
• Draft, review, and proofread official correspondence and documents.
• Maintain professional and confidential communication on behalf of the MD.

Documentation & Reporting

• Organize and manage confidential files and sensitive documents.
• Prepare business reports, PowerPoint presentations, and data summaries.
• Maintain documentation flow to and from the MD’s office efficiently.

Liaison & Coordination

• Coordinate with internal departments, clients, and key external stakeholders.
• Facilitate effective interdepartmental collaboration to ensure smooth workflow.
• Represent the MD's office in internal meetings when required.

Executive Support & Problem Solving

• Provide support in high-level decision-making through research and data collation.
• Proactively anticipate needs and deliver solutions to facilitate day-to-day functions.
• Ensure time-bound task completion and seamless office operations.

Requirements:

• Minimum 5 years of proven experience as an Executive Secretary or similar role supporting C-level executives.
• Postgraduate qualification from a recognized institution.
• Strong command of English—both written and verbal.
• Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, time management, and interpersonal skills.
• High degree of professionalism and discretion in handling confidential information.

Who Can Apply:

• Candidates currently residing in Thalayolaparambu or nearby locations.
• Applicants willing to relocate to Thalayolaparambu for a long-term opportunity.

Why Join Us:

At Gentleman Chit Funds Co. India Pvt. Ltd., you will be a key part of a respected and growing organization that values commitment, integrity, and professionalism. We offer a supportive work environment, competitive compensation, and the opportunity to work directly with top leadership.

Apply now and become an integral part of our executive leadership support team.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Work Location: In person