Executive - Order to cash - Invoice Creation

: Executive - Order to Cash - Invoice Creation

Full-time

Company Description

Requisites

Education

• Postgraduate (B. Com/Honors) or a bachelors degree with relevant experience in OTC Operations.
  

Experience (years)

• Executive - Graduate with 2 to 4 years of experience
• Sr Executive Graduate with 4 to 6 years of experience
  

Relevant Experience

• OTC or Accounts Receivable (Sales Order Processing)
  

Location:

• Mumbai (Airoli) and Bangalore
  

Working Hours

• 8.5 hours/day (US Shift)
  

Role Summary:

Essential

Qualification Criteria/Work Experience

• Strong knowledge of OTC project setup, invoicing, and collection
• Working knowledge of SAP Finance module
• Experience in shared services/customer facing environment
• Understanding of standard operating procedures
• Knowledge of system, applications, operating tools, metrics, and Excel
• Good communication skills, plus good verbal & written presentation skills
• Flexibility to work within a high growth, rapidly changing environment
• Ability to self-motivate and initiate change
• Ability to work with colleagues at all levels
  

Accounts Receivable Responsibilities

• Primary point of contact for any invoice creation related queries
• Confirm with Retained Organization (RO) on completion of due billing milestone for invoice creation
• Coordinate with order processing team at the time of order fulfilment
• Create invoices as per instructions received from RO and process it further as per standard operating procedures
• Create accurate invoices based on sales orders, delivery confirmations, or service completion records in SAP
• Assist in generation of data for invoice, invoice creation, and invoice dispatch
• Coordinate with RO to understand any discrepancies on invoice creation details
• Create invoice creation tracker and document relevant details to support invoice monitoring activities
• Provide relevant inputs to collections and credit management teams to support them carry out their activities
• Investigate and resolve discrepancies or errors in invoices, including issuing credit/debit notes if needed
• Work closely with sales, logistics, and finance teams to ensure smooth invoice processing and issue resolution
• Respond to queries in a timely and accurate manner
• Create data trackers for supporting monitoring activities
• Prepare monthly reports
• Audit data requirement fulfillment by providing requested documents
• Assist team leader in a timely and appropriate manner with regards to purchase support activities
• Timeliness: Perform invoice creation tasks as per defined Turn Around Time
• Accuracy: Ensure 100 PERCENT accuracy rate in day-to-day activities to ensure Service Level Agreement are met
  

Key Skills

• Sales order processing and Invoice Creation
• Accounts Receivable Ledger Management
• Financial Accounting and Reporting
• Advanced Excel and Spreadsheet Skills
• SAP ERP and Accounting Software Proficiency
• Team Player
  

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