Executive- N Administration

Job Summary

Key Responsibilities

• Facilities Administration
  

• Project Coordination:
• Assist in planning, scheduling, and executing engineering projects.
• Monitor project timelines and ensure deadlines are met.
• Allocate resources such as manpower, equipment, and materials.
• Documentation Reporting:
• Maintain engineering documentation including drawings, reports, and specifications.
• Prepare agendas, meeting minutes, and distribute action items.
• Compile and edit presentation materials for meetings.
• Audits and compliance
• Administrative Support:
• Manage calendars, schedule and coordinate meetings
• Prepare BOQs, source quotations, negotiate with vendors, deploy resources for job completion.
• Prepare commercial proposals, AMCs, vendor agreements.
• SAP operations, vendor registrations, create purchases orders, process invoices and coordination with accounting offices.
• Communication Liaison:
• Facilitate communication at all levels and with other departments.
• Liaison with Govt offices as and when required
• Provide regular updates to stakeholders on project progress.
• Interface with vendors and external partners as needed.
  

Qualifications

• Bachelors degree/ Diploma in Engineering
• 25 years of experience in engineering administration in an office setup
• Proficiency in Microsoft Office Suite and project management tools, CAD, SAP
• Familiarity with engineering principles and terminology.
  

Skills Competencies

• Strong organizational and multitasking abilities.
• Excellent analytical skills
• Excellent written and verbal communication skills.
• Detail-oriented with problem-solving capabilities.
• Ability to work independently and collaboratively in a team environment.
  

Qualification

B.E/B.Tech/ Diploma In Engineering

Experience

1-6 years