Executive – IT Asset & Procurement Coordination

Role Summary

Responsible for handling procurement coordination activities related to IT-based hardware and services, including switches, IP phones, licenses, and renewals. The role requires coordination with internal procurement team and vendors, preparing RFQs, managing asset tracking, and ensuring timely renewal of software/hardware licenses.

Key Responsibilities:

• Source and coordinate with the procurement team to get network hardware and Software (e.g., desktops, Laptops, switches, routers, IP phones) from approved vendors.
• Manage quotation requests (RFQ/RFP), price comparison, and vendor negotiations.
• Track and maintain inventory of IT assets and licenses.
• Coordinate with the IT operations team to ensure timely renewal of software licenses, warranties.
• Maintain accurate records of purchases, contracts, and invoices.
• Evaluate vendors based on price, quality, and delivery performance.
• Create and update procurement documents such as purchase orders (POs) and vendor agreements.
• Maintain procurement compliance as per company policies and audit requirements.
• Track delivery and installation of hardware; escalate vendor delays if needed.
• Collaborate with finance for payment processing.

Required Skills:

• Experience in hardware/network equipment procurement
• Knowledge of Cisco, HP, Fortinet, or other switch/IP phone brands
• Familiarity with software licensing models (Microsoft, Fortinet, etc.)
• Proficient in Excel and other procurement systems
• Strong negotiation and vendor management skills
• Ability to multitask and meet procurement deadlines
• Fluent in Tamil and English (written and verbal) for effective communication with global vendors and internal stakeholders

Qualifications:

• Bachelor’s degree\diploma in IT, Electronics, Supply Chain, or equivalent
• 2–5 years of experience in IT procurement or IT operations

Preferred Certifications (not mandatory):

• ITIL Foundation
• Cisco CCNA (basic understanding helpful for hardware evaluation)

Work Mode:

On-site