Executive - Exports Documentation

Role: Sales Documentation – Export Sales

Key Responsibilities:

Sales Order & Contract Documentation:

• Prepare and verify

  Proforma Invoices, Sales Contracts, and Order Confirmations

  .
• Ensure all contract terms are aligned with customer agreements.

Export Compliance & Documentation Management:

• Generate and verify export-related documents, including:
• Commercial Invoices
• Packing Lists
• Bill of Lading (BL) Drafts
• Certificates of Origin (COO)
• Phyto Certificates (if required)
• Ensure

  100% accuracy in documentation

  to avoid amendments and penalties.

Shipping & Payment Coordination:

• Work closely with logistics and finance teams to ensure timely submission of documents for shipment clearance.
• Ensure

  all shipping documents are dispatched to customers within 24 hours of vessel departure

  .
• Verify Letter of Credit (LC) documentation to prevent discrepancies.

Record Keeping & MIS Reporting:

• Maintain a centralized database of all sales documentation for audit and reference.
• Provide weekly reports on pending documentation, completed orders, and any compliance risks.

Type of Employment: