Executive Associate

We are hiring a highly organised, proactive, and versatile Executive Associate to support the Founder across operations, strategy, personal logistics, and wellness. This is a high-energy role that combines executive assistance, project management, personal training, and lifestyle optimisation.

Founder & Personal Support:

• Manage the calendar, fitness schedule, travel and personal logistics
• Drive the Founder to meetings, events, and personal commitments
• Track birthdays, social events, and personal commitments; ensure timely execution
• Refill and organise personal supplies (supplements, grooming items, essentials)
• Ensure car cleanliness, servicing, and maintenance schedules
• Handle gifting, printing, parcel pickups/deliveries, and event coordination
• Coordinate with external vendors, service providers, and partners

Operations & Team Management:

• Lead operational execution: schedules, workflows, communications, and follow-ups
• Track attendance, payroll, payouts, and team bandwidth

Project & Strategy:

• Ensure clear meeting documentation: notes, insights, and actionable follow-ups
• Use Notion, Asana, Google Workspace, and AI tools to streamline workflows
• Partner with the Founder on brand strategy, pitches, and business development
• Conduct research, audits, and prepare strategic presentations
• Monitor accountability across stakeholders and projects

Personal Training & Wellness:

• Conduct daily personal training sessions as required
• Design and adapt fitness programs, track progress, and ensure safe, effective sessions

Qualifications:

• Graduate degree in Business, Management, or related fields
• 1–2 years of experience in EA, operations, or support roles
• Certified personal trainer (preferred, or demonstrable training experience)
• Valid driving license (mandatory)

Personal Qualities & Mindset:

• First-in, last-out attitude

   with strong personal ownership
• Highly reliable, punctual, and trustworthy
• Strong organisation, communication, and project management skills
• Knowledge of fitness training and wellness practices
• Calm under pressure, adaptable to shifting priorities
• Proactive problem-solver with high ownership and confidentiality
• Willingness to go the extra mile; always