Executive Assistant/Office Manager

Designation: EA (Executive Assistant)

Industry Type: Manufacturing

Office Location : Sector-5, Vaishali, Ghaziabad

Job Type: Full-time

Salary: ₹20,000.00 - ₹35,000.00 per month

Eligibility: Ideally an Independent and Matured Lady must be between 25-40yr Old. Only experienced candidates will be given preferences.

Apply on if you can join immediately within a week.

Job description

We are looking for a competent candidate to support, Organize & maintain the schedule of the Managing Director & assist him by performing a variety of administrative tasks. Candidate Should be quick professionals with great time-management and multitasking abilities. It is with her diligence and competence in her work that the Director can focus on their managerial responsibilities without worrying about other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on a timely and efficient.

Job Summary

• Act as the point of contact between the MD and internal Team & Clients.
• Assists the MD with daily administrative duties
• Manage Phone Calls & appointments
• Delegation of all the tasks & follow-ups
• Coordinating with the Internal Production, Dispatch & Factory Management team of the Company.
• Handle caller's Inquiries. Redirect calls as appropriate and take adequate messages.
• Managing the entire administration of the company.
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Oversee the performance of Head of the Departmnents.
• Act as an office manager.
• Monitor the work of Sales executives and coordinate with them.
• Conduct sales meetings or any other meetings and keep minutes.
• Maintain Marketing agenda and assist in planning appointments, meetings, conferences and training etc.
• Monitor Company supplies and negotiate terms with vendors to ensure the most cost-effective orders.
• Research work for the growth of the Company.
• Developing new systems and processes in the company as per the training
• Scheduling of Directors' Work and Appointments. Assist in Planning and Preparation of meetings, Conferences, and calls.
• Record keeping of all inward & Outwards documents.
• Taking Care of a Few Personal Requirements also Like, flight tickets, hotel arrangements, helping in managing mobile & Home Telephone Bills, Home Electricity Bills, Insurance Premiums & Few household Works as per time availability & Possibilities.
• Human resources Planning, Placement & Training
• The responsibilities can be reviewed or changed from time to time as per the guidance of reporting manager.

REQUIREMENTS

• Work experience as an Executive Assistant, Personal Assistant or similar administrative role.
• Must be 1-3 years of Experience in the same field.
• Degree in business administration or a relative field
• Proficient in MS Office & basic knowledge of Google Sheets
• Should have good oral and written COMMUNICATION skills.
• Excellent organizational and time-management skills
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Integrity and confidentiality
• Smart & Dynamic - willing and able to do multi-task
• Easy Adaptability to Internal systems
• Familiarity with basic research methods and reporting techniques

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Internet reimbursement

Education:

• Bachelor's (Preferred)

Experience:

• total work: 2 years (Required)

Language:

• English (Preferred)

Work Location: In person