Job
Description
Manage the executive's daily, weekly, and monthly calendar. Schedule meetings, appointments, and travel arrangements, ensuring efficient time management Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups Organize domestic and international travel, including booking flights, accommodations, transportation, and visas Handle all matters with the utmost discretion and confidentiality. Prepare agendas, take minutes, and ensure action items are followed up. Prepare detailed travel itineraries and ensure smooth logistical support during travel. Handle incoming and outgoing communications (emails, phone calls) on behalf of the executive. Maintain and organize important records and documents for the executive office. Draft, edit, and review emails, presentations, reports, and other forms of communication Act as a point of contact between the executive and internal/external stakeholders. Problem-solving skills with multi-tasking abilities Exceptional interpersonal and communication skills Key Roles & Responsibilities Prepare MIS & MOM Reporting to Management Management of Outlook Calendar & Mail Management of Travel & Expense Co-ordination with Consulates, Senior Leadership Provide Administrative Support to all team member Relevant Microsoft Office skills, with an ability to become familiar with firm-specific programs and software Proficiency in collaboration and delegation of duties Qualification: Graduate/ Post Graduate Experience: Minimum of 5-6 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives Skills: Exceptional organizational and time management skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant tools. Strong attention to detail and the ability to multitask. Ability to work under pressure and manage conflicting priorities. Discretion and trustworthiness in handling confidential information.
