Executive Assistant To Vice President

Position Title:

Executive Assistant to Vice President (Product and Strategy)

Location:

Endurance Technologies Ltd, Corporate Office, E-92, Waluj MIDC, Chhatrapati Sambhajinagar

Function:

Corporate Operations

Level (Grades):

Executive to Deputy Manager

Reports To:

Vice President Product and Strategy

Qualifications:

Human Resources

Experience Required:

8 to 12 years in a similar Executive Assistant or high-level administrative support role, preferably within corporate operations or a strategic function.

Key Deliverables / Accountabilities:

• Manage and coordinate the

  Vice Presidents calendar

  , including internal/external meeting scheduling and appointment management.
• Organize

  comprehensive travel arrangements

  flights, hotels, visas, itineraries, and local logistics.
• Act as a

  liaison

  between the Vice President and internal teams, external stakeholders, clients, and visitors.
• Screen and handle

  incoming calls, emails, and visitors

  professionally; prioritize and redirect as necessary.
• Support and enable

  cross-functional communications

  and collaboration across departments.
• Track progress on

  key projects

  , ensuring timely follow-ups and delivery against deadlines.
• Keep the Vice President informed of

  critical, time-sensitive matters

  requiring attention.
• Manage and organize the

  Vice President’s inbox and correspondence

  , including maintaining updated contact directories.
• Draft, review, and format

  official communication

  , reports, presentations, and other business documents.
• Organize

  departmental meetings

  , prepare agendas, and handle minutes and related documentation.
• Prepare and reconcile

  expense reports

  for the Vice President in a timely and accurate manner.
• Maintain secure and well-structured

  paper and electronic filing systems

  for quick access to essential information.
• Handle

  confidential and sensitive information

  with the highest degree of discretion and professionalism.
• Undertake

  special assignments

  and additional duties as directed by the Vice President.