Executive Assistant to the Dean

As an Executive Assistant at MICA, you will play a crucial role in supporting the Dean and senior leadership team by ensuring seamless daily operations, managing communications, and coordinating various engagements with efficiency and professionalism. **Key Responsibilities:** - **Executive Support** - Manage the Deans daily calendar, appointments, and meetings efficiently. - Coordinate internal and external communications, ensuring timely and professional responses. - Draft, edit, and proofread emails, letters, reports, meeting minutes, and institutional documents. - **Meeting & Event Coordination** - Organize leadership meetings, academic council sessions, and institutional events. - Prepare agendas, circulate documents, record minutes, and track follow-up actions. - Handle logistics for workshops, delegations, and official visits. - **Academic & Institutional Liaison** - Act as a point of contact between the Dean and internal departments, faculty, and external stakeholders. - Monitor institutional deadlines and submissions. - Support collaboration with academic bodies nationally and internationally. - **Confidential Record Management** - Maintain organized, secure filing of confidential documents and correspondence. - Handle personnel, academic, and institutional records with utmost discretion. - **Office Operations & Logistics** - Coordinate travel, accommodation, and local transport for the Dean. - Manage reimbursements, expense reports, and vendor interactions as needed. - Ensure smooth functioning of the Deans office, including procurement and logistical support. - **Communication & Presentation Support** - Assist in drafting speeches, presentations, and briefing notes. - Support preparation and design of official decks and institutional communication materials. **Qualifications & Skills:** - Post Graduate degree in any discipline; additional qualification in Office Management or Secretarial Practice is an advantage. - 10+ years of experience in executive support or administrative roles, preferably in academic or institutional environments. - Exceptional written and verbal communication skills in English. - Strong organizational skills with excellent attention to detail and ability to multitask. - Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Google Workspace is a plus. - Proficiency in using AI tools. - High levels of discretion, integrity, and a service-oriented mindset. - Ability to manage high-pressure situations and tight deadlines effectively.,