Executive Assistant to the Dean

Job Description

Position Title: Executive Assistant to the Dean Reporting To: Dean, Faculty of Communication Location: FLAME University, Pune Type: Full-time Position Summary: The Executive Assistant (EA) to the Dean provides high-level administrative, operational, and strategic support to the Dean of the Faculty of Communication. The EA serves as a key liaison between the Dean’s office and internal/external stakeholders, ensuring effective communication, coordination, and execution of the Dean's priorities. Key Responsibilities: Administrative Support Manage the Dean’s calendar, schedule meetings, and coordinate appointments, travel, and logistics. Draft, review, and manage correspondence, reports, presentations, and meeting materials. Organize and maintain records, files, and documentation in a systematic and secure manner. Prepare and process expense claims, reimbursements, and procurement requests. Communication & Liaison Act as the primary point of contact for internal and external communications to the Dean's office. Coordinate with faculty, staff, students, and external partners on behalf of the Dean. Assist in drafting and editing speeches, emails, and official communication. Operational & Strategic Support Assist in the preparation and follow-up of strategic planning meetings, faculty reviews, and performance tracking. Support project tracking, reporting, and deadline management for initiatives led by the Dean. Coordinate faculty-level events, workshops, guest lectures, and committee meetings. Confidentiality & Discretion Handle sensitive and confidential information with a high degree of professionalism. Maintain discretion in managing personnel matters, academic issues, and institutional strategies. Required Qualifications: Bachelor’s degree in Communication, Business Administration, or related field. Master’s preferred. 5+ years of experience in a similar executive support role, preferably in an academic environment. Excellent organisational, communication, and interpersonal skills. Strong proficiency in Microsoft Office Suite and project management tools. Ability to multitask, prioritise effectively, and work independently under pressure. Desirable Attributes: High level of professionalism, discretion, and attention to detail. Proactive and anticipatory problem-solving skills. Familiarity with academic governance and faculty operations. Ability to build strong working relationships across diverse teams. Show more Show less