Executive Assistant To Managing Director

Role & responsibilities

• Manage the CMDs calendar, appointments, and meeting schedules, ensuring optimum time utilization.
• Coordinate domestic & international travel arrangements, including flights, hotels, visas, itineraries, and local transportation.
• Prepare detailed travel itineraries and ensure smooth execution of travel plans.
• Act as a liaison between the CMD and internal departments, external stakeholders, government bodies, and business associates.
• Coordinate and follow up with vendors, clients, and partners for meetings, events, and business requirements.
• Organize and prepare for meetings by drafting agendas, compiling necessary documents, and recording & circulating minutes.
• Draft, review, and manage professional correspondence, reports, and presentations on behalf of the CMD.
• Track and follow up on tasks assigned by the CMD to ensure timely completion.
• Prepare and maintain MIS reports, analytical summaries, and other documentation to support decision-making.
• Maintain confidentiality of sensitive information and ensure secure handling of official records.
• Support the CMD in corporate events, conferences, and official functions, ensuring smooth execution.
• Perform any additional administrative or executive support duties as directed by the CMD.

Preferred candidate profile

• Graduate / Post Graduate in Business Administration, Commerce, Arts, or related field.
• 510 years of experience as an Executive Assistant, Personal Secretary, or similar role supporting senior leadership.
• Willingness and flexibility to

  travel frequently

  within India and abroad.
• Strong liaison skills with experience interacting with government officials, corporate clients, and business partners.
• Excellent communication skills (verbal & written) with proficiency in drafting official correspondence.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with digital collaboration tools.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work under pressure, handle confidential information, and meet tight deadlines
• Professional appearance, corporate etiquette, and ability to represent the CMD in high-level meetings.
• Self-motivated, proactive, and able to work independently with minimal supervision.