Executive Assistant to Managing Director

Company Description

La Joie, Primary Learning Habitat is a pioneering preschool in Lucknow that follows authentic Montessori Learning Practices. The team at La Joie firmly believes in the philosophy of “Follow the Child” to create positive learning experiences for young learners. The school focuses on the holistic growth and development of children, emphasizing crucial social, emotional, and logical skills development.

About the Role:

We are looking for a dynamic and proactive Executive Assistant who can bring energy, professionalism, and exceptional coordination to the role. Inspired by the efficiency and flair of Anne Hathaway’s character in The Devil Wears Prada, this position goes beyond a conventional assistant role—demanding high emotional intelligence, adaptability, and unparalleled follow-up skills.

The ideal candidate should have a background in secretarial studies and experience supporting senior leadership. A confident, discreet, and highly organised individual will thrive in this role.

Key Responsibilities:

• Provide executive-level support to the Managing Director (MD), including calendar management, travel planning, and communication handling.
• Act as the point of contact between the MD and internal/external stakeholders.
• Ensure prompt and accurate follow-ups on all tasks, communications, and meetings.
• Coordinate across departments for administrative, scheduling, and project-related needs.
• Handle confidential documents and maintain a high level of discretion.
• Prepare presentations, reports, and briefing documents as required.
• Support with event planning, business meetings, and school-wide coordination initiatives.

Required Skills & Competencies:

• Excellent Follow-Up Skills – This is non-negotiable.
• Proficiency in Microsoft Office Suite (especially Excel and Word).
• Strong command over written and spoken English.
• Effective coordination and multitasking capabilities.
• Shorthand proficiency preferred for efficient minute-taking and documentation.
• Professional demeanor with a positive attitude.
• High attention to detail, time management, and problem-solving ability.

Qualifications & Experience:

• Graduate from a recognized Secretarial College.
• 3–5 years of experience as an Executive Assistant, Secretary, or Office Coordinator, preferably supporting senior management.
• Exposure to educational or service-based institutions will be an added advantage.