Executive Assistant to Managing Director

We are seeking a highly organised, proactive and detail-oriented Executive Assistant to support the Founder/CEO in managing day-to-day operations, communication, and strategic priorities. This role requires exceptional multitasking skills, strong business acumen, and the ability to maintain confidentiality while working in a fast-paced environment.

Key Responsibilities

1. Executive Support

• Manage and prioritise the CEO’s calendar, appointments, meetings, and travel plans.
• Prepare meeting agendas, minutes, and follow-up action points.
• Handle confidential information with utmost integrity and professionalism.
• Assist in drafting emails, presentations, proposals, and reports.

2. Operational Coordination

• Coordinate between internal teams, vendors, and external stakeholders.
• Track ongoing projects, deadlines, and deliverables, ensuring timely execution.
• Support day-to-day office operations and ensure smooth workflow across departments.

3. Communication & Documentation

• Act as the point of contact between the executive office and internal/external contacts.
• Manage communication channels and ensure messages are responded to promptly.
• Maintain organised digital and physical filing systems.

4. Research & Analysis

• Conduct research on industry trends, competitors, and new opportunities.
• Prepare briefs, summaries, and business insights as required for decision making.

5. Personal Assistance

• Assist the CEO with personal tasks, planning, and coordination when required.
• Manage household or personal scheduling tasks as needed.

Skills & Qualifications

• Bachelor’s degree in Business Administration, Communication, or related field.
• 2–5 years of experience as an Executive Assistant or in similar administrative roles.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to multitask and prioritise.
• Proficient in MS Office/Google Workspace, scheduling tools, and digital communication tools.
• Ability to stay calm under pressure and work in a fast-paced environment.
• High level of professionalism, discretion, and trustworthiness.

Preferred Attributes

• Strong understanding of business processes and workflows.
• Problem-solver with a proactive attitude.
• Ability to anticipate needs and think one step ahead.
• Experience in fashion, retail, startup, or creative industries is a plus.

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month