Executive Assistant To Director | Job Location- Thane

Role & responsibilities

Administrative Support

• Manage the Directors calendar, schedule meetings, and coordinate appointments.
• Handle travel arrangements (flights, hotels, itineraries, visas).
• Prepare and organize documents for meetings, presentations, and reports.
• Draft, review, and manage correspondence on behalf of the Director.

Communication & Coordination

• Act as the point of contact between the Director and internal/external stakeholders.
• Screen and prioritize emails, calls, and requests.
• Maintain confidentiality of sensitive information and communication.
• Liaise with senior management and other departments on behalf of the Director.

Project & Task Management

• Track action items and follow up on delegated tasks and project timelines.
• Assist in the planning and coordination of business initiatives and events.
• Compile data and prepare reports, dashboards, or summaries as needed.

Meeting & Event Support

• Organize internal and external meetings, including venue setup and materials.
• Take minutes, note key decisions, and ensure timely follow-up.
• Coordinate logistics for board meetings, offsites, and team events.

Document & File Management

• Maintain records, reports, and other important documents in an organized manner.
• Ensure proper documentation and file retrieval systems are in place.

Discretion & Judgment

• Exercise sound judgment and professionalism in all interactions.
• Handle confidential matters with discretion and integrity.

DAY SHIFT (9am-6pm/ 10am-7pm)