Executive Assistant to Director

Job Summary:

We are seeking a proactive, detail-oriented, and dependable Executive Assistant to provide high-level administrative and operational support to the Director. The ideal candidate will have a strong background in administration, coordination, and project follow-ups within the real estate or construction sector, and should be open to traveling for site visits, meetings, and coordination activities.

Key Responsibilities:1. Executive Support:

• Manage and organize the Director’s daily schedule, appointments, meetings, and travel plans.
• Handle all correspondence, phone calls, and communication on behalf of the Director.
• Prepare and review reports, presentations, and internal documentation.
• Ensure smooth coordination between Director and internal/external stakeholders.

2. Project Coordination:

• Assist the Director in tracking project progress, reviewing reports, and following up with teams for timely updates.
• Visit sites and offices as required to monitor ongoing projects and share updates.
• Maintain confidentiality while handling business-sensitive information.

3. Administrative & Operational Tasks:

• Handle MIS reports, project updates, vendor documentation, and approval follow-ups.
• Draft professional emails, letters, and minutes of meetings.
• Coordinate with finance, admin, HR, and other departments for cross-functional activities.

4. Travel & Event Support:

• Arrange travel, accommodation, and logistics for the Director and project team.
• Accompany the Director for meetings, client visits, or events when required.

Required Skills & Competencies:

• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Ability to multitask and handle high-pressure situations.
• Professional demeanor, integrity, and confidentiality.
• Willingness to travel frequently.

Job Type: Full-time

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person