Executive Assistant To Director

Role Overview:

As the Executive Assistant to the CEO, you will play a crucial role in enhancing the efficiency and productivity of the executive team. Your primary responsibility will be to provide comprehensive administrative and executive-level support, ensuring that the CEO and Senior Management Team (SMT) can focus on strategic initiatives. This position requires adept handling of sensitive information and a proactive approach to managing a diverse range of tasks.

Key Responsibilities:[MD1]

• Manage complex diaries and organize internal and external meetings across various time zones, prioritizing appointments and reallocating as necessary.
• Coordinate all travel arrangements, including itineraries, flights, accommodations, and visa requirements for the CEO and SMT, adhering to company policies and budgets.
• Organize and oversee logistics for business meetings, conferences, and team events, including venue selection and activity planning.
• Draft, minute, and circulate meeting agendas, notes, and relevant documentation, maintaining accurate records.
• Handle incoming calls, inquiries, and correspondence professionally, ensuring timely responses and follow-ups.
• Compile and prepare reports, presentations, and correspondence, showcasing findings clearly and concisely.
• Monitor important tasks and deadlines, providing timely reminders to the CEO and SMT.
• Develop and maintain efficient office systems for data management and record keeping.
• Collaborate with various departments and external stakeholders, ensuring smooth communication and coordination.
• Undertake additional duties as assigned to support the CEO and the SMT effectively.

Key Skills, Experience, and Qualifications:[MD2]

• Educated to degree level or equivalent (LCCI Executive Secretarys Diploma preferred).
• 3-5 years of experience as a PA or Executive Assistant at a senior management level.
• Proficiency in electronic diary management across different time zones.
• Exceptional verbal and written communication skills with a professional demeanour.
• Strong organizational and planning abilities, with excellent attention to detail and time management skills.
• Ability to handle confidential information with discretion and professionalism.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other presentation software.
• Strong decision-making skills and the ability to prioritize tasks effectively based on urgency and impact.
• A proactive and flexible approach to work, with the capacity to adapt to changing priorities.

Preferred Characteristics:

• Strong interpersonal skills
• Effective follow-up mechanisms and a systematic approach to record-keeping.
• Candidates from Western Suburban areas of Mumbai may be preferred.

• Seniority Level

  Associate

• Industry

• Technology, Information and Internet
• Translation and Localization

• Employment Type

  Full-time

• Job Functions

• Administrative
• Management
• Other

• Skills

• Skilled Multi-tasker
• Executive Administrative Assistance
• Travel Management
• Communication