Executive Assistant to CMD

Role Overview

The Executive Assistant will serve as the right hand to the CMD, providing high-level administrative and operational support. This role demands confidentiality, a proactive mindset, exceptional organizational skills, and the ability to manage multiple priorities seamlessly.

Key Responsibilities

• Executive Support:

• Manage and maintain CMD’s calendar – appointments, meetings, travel, and personal commitments.
• Prepare presentations, reports, and briefing materials for meetings.
• Handle confidential correspondence and documentation with utmost discretion.
• Liaise with internal departments and external stakeholders on behalf of the CMD.

• Communication & Coordination:

• Act as the CMD’s first point of contact for internal and external stakeholders.
• Draft and respond to emails, letters, and communication as directed.
• Coordinate with senior leadership, department heads, and business partners.

• Strategic & Operational Support:

• Organize and participate in key meetings; prepare agendas, take minutes, and ensure timely follow-ups.
• Conduct market or business research as required by the CMD.

• Travel & Logistics:

• Organize national and international travel including visas, accommodations, and itineraries.
• Ensure all necessary documents and briefs are prepared ahead of travel.

Qualifications & Requirements

• Bachelor’s degree (Master’s preferred).
• 5+ years of experience as an Executive Assistant or in a similar high-level administrative role.
• Excellent command of English (written and verbal); knowledge of Hindi or regional languages is a plus.
• Strong organizational, time-management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of integrity, discretion, and professionalism.
• Ability to work flexible hours and handle pressure in a fast-paced environment.

Preferred Attributes

• Familiarity with corporate governance and business etiquette.
• Energetic, confident, and able to represent the CMD professionally.
• Strong analytical mindset with attention to detail.