Posted:23 hours ago|
Platform:
Work from Office
Full Time
We are looking for a highly organized, proactive, and dynamic Executive Assistant to support the CEO in managing day-to-day operations, strategic initiatives, and organizational communication. This role requires someone who can thrive in a fast-paced environment and ensure effective coordination across departments.
Additionally, the Executive Assistant will support the CEO in international business activities, particularly related to Germany, including partnership coordination, documentation, and communication.
- Manage the CEOs calendar, schedule appointments, and coordinate travel.
- Prepare meeting agendas, minutes, presentations, and follow-up summaries.
- Monitor, screen, and prioritize emails and calls.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Draft, edit, and send communication on behalf of the CEO.
- Ensure consistent flow of communication within the organization.
- Organize meetings, conferences, and speaking engagements.
- Handle logistics, materials, and follow-up.
- Support planning and execution of board meetings.
- Assist with strategic projects assigned by the CEO.
- Conduct research and prepare presentations.
- Track project timelines and ensure timely deliverables.
- Support communication with international partners.
- Manage documentation, follow-ups, and scheduling across time zones.
- Prepare international proposals, partnership documents, and reports.
- Coordinate travel, visa processes, and logistics for other countries-related activities.
- Conduct research on international donors and collaborations.
- Handle sensitive information with integrity.
- Maintain secure and organized records.
- Draft and proofread letters, reports, and documents.
- Ensure smooth daily operations of the CEO’s office.
- Maintain organized office documentation.
- Assist the CEO in managing priorities and deadlines.
- Resolve scheduling conflicts.
- Anticipate requirements and prepare in advance.
- Bachelor’s degree or equivalent experience (nonprofit background preferred).
- 5-8 years in executive assistance or administrative roles.
- Experience in nonprofit or corporate leadership support preferred.
- Strong organizational skills.
- Excellent written and oral communication.
- Proficiency in MS Office and Google Workspace.
- Ability to multitask and perform under pressure.
- Only female candidates are eligible for this role.
Sheows
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