Executive Assistant To Chief Executive Officer

Job Title:

Department:

Reports To:

DigiAlly Introduction

DigiAlly, a Singapore Fintech Association (SFA) certified company, enables a seamless ecosystem for financial institutions and SMEs by empowering them with Digital Trust through our AI powered Score representing Counterparty Risk. DigiAlly operates across the region Singapore, India, Hong Kong, Vietnam, Philippines, Thailand, Malaysia, Myanmar, and Australia. In a world dominated by Digital first businesses, DigiAlly fosters true spirit of partnerships by bridging the credibility gap between SMEs and entire ecosystem.

Summary:

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be a proactive problem-solver with exceptional communication and interpersonal skills, and a proven ability to maintain confidentiality and exercise sound judgment in a fast-paced environment.

Responsibilities:

• Schedule Management:

• Manage and maintain the executive's complex calendar, scheduling internal and external meetings, appointments, and travel.
• Proactively identify and resolve scheduling conflicts.
• Ensure the executive is prepared for upcoming meetings with necessary materials and background information.

• Communication:

• Screen and prioritize incoming phone calls, emails, and correspondence.
• Draft and send emails, letters, and other communications on behalf of the executive.
• Manage and respond to inquiries and requests in a timely and professional manner.

• Travel & Logistics:

• Coordinate all aspects of executive travel, including booking flights, hotels, transportation, and managing itineraries.
• Prepare and submit expense reports.
• Arrange for visas and other travel documents as needed.

• Administrative Support:

• Maintain and organize files and records, both physical and electronic.
• Prepare presentations, reports, and other documents as required.
• Manage office supplies and equipment.
• Assist with personal errands and tasks as needed.

• Meeting & Event Planning:

• Coordinate and plan meetings and events, including logistics, catering, and attendee management.
• Prepare meeting agendas and take minutes.

• Confidentiality & Discretion:

• Maintain the highest level of confidentiality and discretion in handling sensitive information.
• Exercise sound judgment and diplomacy in all interactions.

• Hiring and HR:

• Support hiring process to filter candidates

Qualifications:

• Bachelor's degree with MBA Preferred.
• 5+ years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
• Proven ability to manage complex calendars and prioritize competing demands.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and discretion.
• Strong attention to detail and accuracy.

Bonus Points:

• Experience working in a fast-paced, high-growth environment.
• Familiarity with project management tools and methodologies.
• Experience with international travel arrangements.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work with a dynamic and growing company.
• Professional development and growth opportunities.

To Apply:

Please submit your resume to partner@digially.ai

Early / Immediate joiners preferred.

Work environment