Executive Assistant to CEO

Job Description

We are seeking a highly organized and proactive Office Manager and Executive Assistant to support the smooth and efficient operation of our office. This multifaceted role will involve overseeing office operations, providing executive-level administrative support, and being the first point of contact for visitors and clients. The ideal candidate will possess excellent organizational, communication, and multitasking skills, as well as a strong ability to handle various administrative duties and front-line responsibilities. Key Responsibilities: Office Manager Responsibilities: Ensure the office runs smoothly by overseeing daily operations, including managing office supplies, equipment, and vendor relationships. Maintain office appearance, keeping all common areas clean, organized, and stocked. Manage office budget, tracking expenses and handling invoicing for office-related purchases. Implement and enforce office policies, procedures, and best practices. Assist in planning and coordinating office events, meetings, and team-building activities. Executive Assistant Responsibilities: Provide high-level administrative support to executives, including scheduling meetings, managing calendars, and preparing materials for meetings and presentations. Handle confidential and sensitive information with discretion and professionalism. Assist with travel arrangements, itineraries, and accommodations for executives. Prepare reports, correspondence, and other documents as requested. Screen and prioritize communications (phone calls, emails, etc.) for executives. Support executives in ad hoc projects and tasks as needed. Requirements: Proven experience as an office manager, executive assistant, preferably in a fast-paced office environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Excellent organizational, multitasking, and time-management skills. Exceptional verbal and written communication skills. Ability to handle sensitive and confidential information. High level of professionalism and a customer-oriented approach. Strong problem-solving skills and attention to detail. Ability to work independently and as part of a team. Bachelor’s degree preferred. Preferred Qualifications: Prior experience supporting senior-level executives. Proficiency in handling travel arrangements, event planning, and project management. Job Type: Full-time Pay: ₹16,791.35 - ₹47,524.58 per month Benefits: Provident Fund Supplemental Pay: Yearly bonus Application Question(s): Are you comfortable for the 60-70% of the travelling across India & Overseas? What is your current CTC and your expectations? Are you comfortable for the Gurgaon sector 74a Location? Work Location: In person