Executive Assistant to CEO

Department: Administration
Location: Cochin
Reports To: CEO

Job Purpose:

We are a leading organization in the logistics and freight forwarding sector. We are seeking a proactive and highly organized Executive Assistant to support our CEO in day-to-day operations, ensure smooth office functioning, and handle general administrative and accounts-related tasks.

Key Responsibilities:

Accounting & Bookkeeping

• Maintain and update general ledger accounts using accounting software
• Oversee accounts payable and receivable, vendor payments, billing, and collections
• Monitor freight invoices, shipping documents, and ensure cost allocation per shipment/project

Key Responsibilities:

• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel plans.
• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Maintain confidentiality and professionalism in handling sensitive information.
• Assist in general office administration, vendor coordination, and procurement activities.
• Support basic accounting functions such as invoice processing, expense tracking, and maintaining books of records.
• Liaise with internal departments and external partners to ensure timely communication and task completion.
• Handle follow-ups, reminders, and documentation as required by the CEO.

Requirements:

• Bachelor’s degree in Business Administration, Commerce, or a related field.
• Minimum 2 years of experience as an Executive Assistant, preferably supporting senior management.
• Background in general administration and basic accounting practices.
• Excellent communication, coordination, and organizational skills.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and maintain confidentiality.
• Positive attitude, attention to detail, and a professional conduct.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person