Executive Assistant

Position:

Location:

Experience:

Industry:

Employment Type:

About the Company:

We are a diversified business group with operations in three major sectors:

• Road & Infrastructure Projects

• Hotel and Banquet Services

• Civil Material Procurement & Supply

Executive Assistant

Key Responsibilities:

• Vendor Coordination & Purchase Analysis

• Obtain and compare daily purchase rates from all vendors
• Maintain and update procurement cost sheets
• Assist in vendor negotiations when required

• Inter-Company Communication

• Coordinate between different departments and all three group companies
• Manage telephonic and written communications for follow-ups and updates

• Financial Oversight

• Monitor daily cash expenditure and submit reports for management review
• Verify and review purchase bills before submission to accounts

• Site Coordination & Reporting

• Coordinate with site supervisors for daily work progress
• Collect and compile progress photos and reports from on-site teams
• Flag issues or delays proactively to management

• Government Liaison

• Interact and coordinate with government entities for compliance, approvals, and project documentation
• Support with documentation and follow-ups for tenders or government contracts

Candidate Profile:

• Proven experience as an Executive Assistant, Admin Coordinator, or similar role
• Strong communication skills – both verbal and written
• Good command of MS Excel, Google Sheets, and basic report formatting
• Comfortable in handling multi-tasking across industries
• Familiarity with infrastructure and construction terminology
• Experience in liaising with government departments.
• Reliable, proactive, and capable of working independently

Preferred Qualifications:

• Bachelor's Degree in Business Administration, Commerce, or related field
• Fluency in Hindi and English; local language knowledge is a plus
• Prior experience in construction, civil projects, or hospitality sector is advantageous