Executive Assistant

About the Role

We are seeking a highly organized, tech-savvy, and resourceful Executive Assistant Intern to provide direct support to our executive team. This role requires excellent communication skills in English and Malayalam, with a preference for candidates who have studied abroad and are comfortable using modern productivity and design tools. You will play a key role in managing schedules, facilitating communication, creating high-quality presentations, and assisting with various projects.

Key Responsibilities (Indicative, not exhaustive)

• Calendar Management: Organize and maintain executives’ schedules, coordinate internal/external meetings, and manage time efficiently.
• Communication Support: Act as the first point of contact for the executive team, managing emails, phone calls, and other correspondence in English and Malayalam.
• Documentation & Reporting: Prepare, edit, and maintain presentations, reports, meeting minutes, and business documents.
• Meeting Coordination: Plan, coordinate, and execute meetings, including agenda preparation, venue booking, and ensuring required materials are ready.
• Project Assistance: Support on various projects by tracking timelines, managing deliverables, and ensuring milestones are met.
• Design & Creative Support: Use Figma, Canva, and other design tools to create visually appealing materials for business use.
• Data & Analytics Support: Work with Excel, PowerPoint, and other tools to prepare reports, charts, and analysis.
• Confidentiality: Handle sensitive information with the utmost professionalism.
• Relationship Management: Build and maintain positive relationships with stakeholders on behalf of the executive team.

Requirements

• Fluency in English and Malayalam – both verbal and written.
• Ideally educated abroad with strong cross-cultural communication skills.
• Proficient in Figma, Canva, and other design platforms.
• Strong skills in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Highly tech-savvy and comfortable learning new tools quickly.
• Excellent organizational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work under pressure and adapt to changing priorities.
• Professionalism, discretion, and a proactive approach to problem-solving.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, Design, or related field (completed or in progress).
• Prior experience in administrative or executive support roles (including internships) is an advantage.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• Are you are ready to relocate anywhere in Kerala (Mostly Calicut)?

Language:

• English (Required)

Work Location: In person