Executive Assistant

Job description

Role & responsibilities

1. Calendar Management:

• Effectively manage and prioritize the Partner's calendar, scheduling meetings, appointments, and conference calls.
• Coordinate with internal and external stakeholders to ensure the Partner's schedule aligns with business priorities.

2. Communication Management:

• Handle incoming communications, including emails, phone calls, and other correspondence.
• Draft and edit documents, letters, and reports on behalf of the Partner.

3. Travel Arrangements:

• Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation.
• Prepare travel itineraries and ensure all arrangements align with the Partner's preferences and business needs.

4. Meeting Preparation:

• Prepare meeting materials, agendas, and briefs for the Partner.
• Attend meetings with the Partner, take minutes, and follow up on action items.

5. Administrative Support:

• Handle administrative tasks such as expense reporting, document filing, and maintaining organized records.
• Anticipate the Partner's needs and proactively provide support to enhance overall productivity. 6. Client Interaction:
• Act as a liaison between the Partner and clients, ensuring a positive and professional relationship.
• Coordinate client meetings and events, both on-site and off-site.

7. Project Assistance:

• Support the Partner in various projects by conducting research, gathering information, and providing relevant updates.
• Collaborate with other team members to facilitate project-related tasks.

8. Confidentiality:

• Maintain a high level of confidentiality in handling sensitive information and communication.

Preferred candidate profile

To be considered for the role of Executive Assistant, candidates should meet the following qualifications and criteria:

1. Experience and Age: Applicants should possess a minimum of 5 years of experience in being Executive Assistant. The ideal candidate should be above 35 years of age, or atleast 30 years of age.

2. Career Stability: Candidates should demonstrate a track record of career stability with minimal job changes. Preference will be given to those who have stayed with a single firm for at least 3-4 years or more in their career.

3. Communication Skills: Oral and written English communication without any grammar errors is a must

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment

Ability to commute/relocate:

• Purasawalkam, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Total: 2 years (Required)

Language:

• English (Required)

Work Location: In person