Executive Assistant

Job Title:

Location:

Reports To:

Job Summary:

Executive Assistant

Key Responsibilities:

• Schedule & Calendar Management:

  Coordinate and manage the CEO’s professional and personal calendar, appointments, and meetings, including complex travel itineraries.

• Communication Handling:

  Manage all incoming and outgoing communications, including phone calls, emails, letters, and memos, ensuring timely and appropriate responses.

• Meeting Coordination:

  Organize meetings by preparing agendas, taking minutes, tracking action items, and ensuring timely follow-ups.

• Document & Report Preparation:

  Draft, format, and organize documents, reports, presentations, and other correspondence for internal and external use.

• Travel & Logistics:

  Plan and coordinate all aspects of travel, including booking flights, hotels, ground transport, and managing itineraries.

• Filing & Record-Keeping:

  Maintain organized and secure filing systems for both physical and electronic documents.

• Liaison & Stakeholder Management:

  Act as a communication bridge between the CEO and internal/external stakeholders, including clients and business partners.

• Special Projects:

  Support and coordinate special projects and initiatives as assigned by the CEO.

Key Skills & Qualifications:

• Experience:

  Minimum of 3 – 5 years of experience in a similar role, preferably supporting C- level executives.

• Organizational Skills:

  Excellent ability to prioritize, multitask, and manage multiple responsibilities in a fast-paced environment.

• Professionalism & Discretion:

  Demonstrated ability to handle confidential information with integrity and professionalism.

• Communication Skills:

  Strong verbal and written communication skills, with a high level of attention to detail.

• Technical Proficiency:

  Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

Preferred Qualifications:

• Bachelor’s / Master's degree in Business Administration or a related field.
• Experience working in a fast-paced corporate environment.

Compensation