Executive Assistant

Location: Mohali
Work Mode: Work from Office
Experience: 1–2 Years
Preferred Candidate: Female
Industry Preference: Healthcare

Job Summary

We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative, coordination, and operational support to senior leadership. The ideal candidate will have strong communication, documentation, and research skills, along with the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

Calendar & Meeting Management

• Plan, schedule, reschedule, and manage the executive’s calendar.
• Coordinate meetings with internal and external stakeholders.
• Prepare meeting agendas, presentations, and ensure all required documents are available in advance.

Communication & Correspondence

• Screen, prioritize, and respond to emails, calls, messages, and visitors.
• Draft and send routine professional correspondence on behalf of the executive.

Travel & Logistics Management

• Arrange travel including air/train tickets, hotels, visas, and local transportation.
• Prepare detailed itineraries.
• Support expense tracking, claims, and reimbursements.

Documentation & Reporting

• Prepare, format, and edit reports, presentations, briefs, and meeting minutes.
• Maintain accurate digital and physical filing systems.
• Create high-quality presentations and research-based reports.

Coordination & Follow-ups

• Track action items from meetings and ensure timely follow-ups with teams.
• Coordinate with multiple departments to meet deadlines and priorities.

Office & Administrative Support

• Manage executive-related office requirements, vendor coordination, and small budgets.
• Supervise junior administrative staff when required.

Confidentiality & Compliance

• Handle sensitive information such as contracts, HR matters, and strategic documents with the highest level of professionalism and discretion.

Required Skills & Qualifications

• 1–2 years of experience as an Executive Assistant or similar role.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent communication, coordination, and time-management skills.
• Strong research, analytical, and presentation abilities.
• Ability to multitask and work independently.
• Prior experience in the healthcare sector is highly preferred.

Who Should Apply

• Highly organized and detail-oriented professionals.
• Strong problem-solvers with a proactive mindset.
• Candidates comfortable working in a professional, fast-paced office environment.

Job Type: Full-time

Pay: ₹10,000.00 - ₹20,000.00 per month

Work Location: In person