Executive Assistant

Job Description

We are seeking a highly organized and proactive Executive Assistant with 2–4 years of experience to provide high-level administrative support to senior leadership. The ideal candidate will be detail-oriented, efficient, and capable of handling confidential information with integrity. Key Responsibilities: ● Manage calendars, schedule meetings, and coordinate appointments across time zones ● Prepare reports, presentations, and correspondence on behalf of executives ● Handle email communications and follow-ups, ensuring timely responses ● Coordinate travel arrangements, itineraries, and accommodation ● Organize and maintain files and records, both digital and physical ● Attend meetings, take detailed minutes, and track action items ● Act as a point of contact between executives and internal/external stakeholders ● Assist in planning and executing company events, meetings, and off sites ● Perform general office duties, including expense tracking and invoice processing ● Handle confidential and sensitive information with professionalism and discretion Requirements: ● Bachelor’s degree in Business Administration or related field (preferred) ● 2–4 years of experience in an Executive Assistant or similar administrative role ● Excellent communication and interpersonal skills ● Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); knowledge of project management tools is a plus ● Strong organizational and multitasking abilities ● Discretion and integrity in handling confidential information ● Ability to work independently and take initiative Location: Powai, Mumbai Working Days: Monday - Saturday