Executive Assistant

Job Title: Personal Assistant to Managing Director

Company: QuillAir Aerospace & Engineering Pvt Ltd

Location: Kolkata, Onsite

Reports To: Managing Director (MD)

Job Summary

We are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to the Managing Director at QuillAir Aerospace. The ideal candidate will be a dynamic multitasker with exceptional communication skills, capable of managing the MD’s schedule, coordinating high-priority projects, and acting as a liaison between the MD and internal/external stakeholders. This role requires a blend of administrative expertise, professionalism, and a keen understanding of the aerospace/aviation industry.

Key Responsibilities

1.⁠ ⁠Executive Support

Manage the MD’s calendar, appointments, travel arrangements, and meetings with precision.

Prepare and organize presentations, reports, and briefing documents for internal and external engagements.

Act as the primary point of contact for the MD, screening calls, emails, and requests with discretion.

2.⁠ ⁠Communication & Liaison

Draft and proofread emails, memos, and official correspondence on behalf of the MD.

Facilitate smooth communication between the MD and leadership team, investors, regulators (e.g., DGCA, QCI), and clients.

Attend meetings, take minutes, and track action items/follow-ups.

3.⁠ ⁠Project Coordination

Assist in tracking critical projects (e.g., UAS certification, product launches) and deadlines.

Coordinate with cross-functional teams (engineering, compliance, legal) to ensure alignment with the MD’s priorities.

Conduct industry research (e.g., drone regulations, competitor analysis) as needed.

4.⁠ ⁠Confidentiality & Compliance

Handle sensitive information (financial, legal, IP) with utmost confidentiality.

Ensure compliance with company policies and aviation industry standards in all communications.

5.⁠ ⁠Office Management

Oversee ad-hoc administrative tasks (event planning, expense reporting, vendor coordination).

Anticipate the MD’s needs and proactively address logistical challenges.

Qualifications & Skills

Education: Bachelor’s degree in Business Administration, Communications, or related field.

Experience:

3+ years as an Executive Assistant, PA, or similar role, preferably in aerospace, engineering, or tech.

Exposure to aviation/regulatory environments (e.g., DGCA) is a plus.

Skills:

Exceptional organizational and time-management abilities.

Advanced proficiency in MS Office, Google Workspace, and project management tools (e.g., Asana, Trello).

Strong written/verbal communication with an eye for detail.

Discretion in handling confidential matters.

Problem-solving agility in fast-paced environments.

Why Join QuillAir?

Opportunity to work closely with leadership in a cutting-edge aerospace startup.

Exposure to drone technology, certification processes, and industry innovation.

• Competitive salary, growth opportunities, and a dynamic work culture.