Executive Assistant - Mumbai (Bandra)

Role:

• Provide high-touch, day-to-day support to senior executives: manage calendars, prioritize meetings, and prepare agendas and briefing materials.
• Coordinate complex domestic & international travel including itineraries, visas, accommodation, ground transport and expense optimisation.
• Own meeting logistics: book rooms, set up AV, circulate minutes/action items and follow up to drive timely execution.
• Manage confidential communications and act as a trusted gatekeeper—screen calls, triage emails and escalate urgent matters.
• Handle expense reports, vendor invoices and basic budget tracking with accuracy and timely reconciliation.
• Partner cross-functionally with HR, Office Operations and Finance to support events, onboarding and executive projects.
  

Skills & Qualifications

Must-Have

• 3+ years hands-on experience as an Executive Assistant or similar role supporting C-suite or senior leadership in an on-site corporate/startup environment.
• Exceptional calendar management and prioritisation skills with proven ability to manage conflicting priorities and last-minute changes.
• Strong communication skills in English (written & verbal) and professional phone etiquette; high discretion when handling confidential matters.
• Proficient with MS Office (Outlook, Excel, PowerPoint) and Google Workspace; comfortable learning internal systems and travel/expense tools.
  

Preferred

• Familiarity with Mumbai corporate culture and Bandra logistics; prior experience supporting cross-functional leadership in tech or services firms.
• Basic event planning, vendor negotiation or office operations experience and strong attention to detail for expense & invoice reconciliation.
  

• Energetic, collaborative on-site team environment in Bandra with visible leadership and fast decision cycles.
• Opportunities to own cross-functional projects, expand operations skills and grow into broader people/office leadership roles.